Event Coordinator

Event Coordinator

We are looking for an experienced and proactive Event Coordinator to join our team. In this role, you will play a key part in planning, coordinating, and executing successful events from start to finish. The ideal candidate will have strong organizational skills, a knack for problem-solving, and a passion for delivering exceptional guest experiences.

Job Responsibilities :

• Event Execution : Work closely with Event Managers to plan and execute events, including logistics, timelines, production needs, and onsite support.
• Vendor & Logistics Coordination : Serve as a primary contact for vendors, managing contracts, payments, schedules, transportation, accommodations, permits, and parking.
• Guest Management : Support the Event Manager with all guest list needs, including updating RSVPs, calling attendees with event information, using event software to ensure invitations are sent and received, preparing and sending invitations, managing onsite registration, and helping ensure a smooth and positive guest experience.
• Event Setup & Staffing : Assist with event setup and coordinate event staff and volunteers under the direction of the Event Manager.
• File & SOP Management : Maintain organized event files, documents, and post-event materials, and assist in reviewing and updating team SOPs.
• Inventory & Event Closet : Maintain the event closet by organizing, labeling, and tracking inventory and supplies.
• Team & Administrative Support : Provide general administrative and operational support to the events team before, during, and after events, ensuring strong collaboration across teams and vendors.

Minimum Qualifications :

The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients. All qualified individuals are strongly encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities. The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.