Event Coordinator - State Farm Stadium

Event Coordinator

The Event Coordinator is responsible for coordinating all aspects of post-booking stage services for assigned events. This position will have sole responsibility to coordinate 30-40 varying sized events per year.

Essential duties and responsibilities include :

• Meet with facility clients prior to events and assist in determining event needs; Consult with exhibit managers, promoters, convention representatives, and others concerning physical set-up needs and other requirements for assigned areas
• Provide information and coordinate support staffing including operations, audio / visual, telecommunications, conversions, housekeeping, engineering, security, police & EMS, catering, box office, parking and guest services personnel
• Prepare drawings, layouts, diagrams, instructions, set-up requirements and supporting documentation for each event and distribute to appropriate staff, communicating changes prior to event.
• Present event data sheets & reviews in weekly interdepartmental event planning meetings
• Submit relevant floor plans and stamped drawings to the fire marshal's office for events and serve as the liaison for the client.
• Inspect facilities and event space to ensure they are being maintained properly for events and ensure compliance with applicable fire, building and safety codes
• Oversee the computing of costs for billing of services and equipment rental charges
• Review and approve final billing to facility users prior to release of invoice
• Accurately inputs and updates all information pertinent to definite sales accounts into the facilities' established event management software solution.
• Assist Sales Department in preparation of written cost estimates
• Interpret and apply all relevant federal, state and local regulations
• Routinely serve as Manager on Duty, serving as a facility representative
• Oversee event staffing while serving as Manager on Duty
• Respond to visual and audible alarms from building automation safety systems. Make immediate decisions and communicate with all users of the facility in an emergency situation
• Coordinate staff trainings with Legends Global Sales and stadium partners.
• Provide assistance to the Event Services, Tour, & Guest Services departments as necessary
• A passion for the event business!

To perform this job successfully, an individual must be able to perform each essential duty with energy and enthusiasm. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge of :

Education and / or Experience :

Skills and Abilities :

Compensation :

Competitive salary, commensurate with experience, and a generous benefits package that includes medical, dental, vision, life and disability insurance, paid vacation, and 401k plan.

Location : On Site State Farm Stadium, 1 Cardinals Dr., Glendale, AZ

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note :

The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends & ASM Global is an Equal Opportunity / Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.