Project Coordinator

Spicer GroupEast Lansing, MI

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PROJECT COORDINATOR POSITION SUMMARY This full-time position is for a Project Coordinator in our East Lansing office. This position plays a critical role in assisting Project Managers with schedules and project tasks, report review and processing, preparing contract documents, and assisting with client management. THE COMPANY Spicer Group is a multi-disciplinary engineering, surveying, and planning company. We have offices in Saginaw, St. Johns, Manistee, Traverse City, Dundee, Byron Center, East Lansing, Standish, Bingham Farms, and Cumming and Dawsonville, Georgia. Spicer Group prides itself on our core values of commitment to growth, great client relationships, excellent services and solutions, maintaining a team environment, and having integrity in all we do. We are seeking a candidate who will strive to uphold these values. Spicer Group, Inc. offers a comprehensive benefits package that reflects our respect and commitment for our employees, their contributions, professional goals, and personal goals. This includes, but is not limited to :

Competitive Pay
Health, Dental, and Vision Insurance Options
401(k)-match program
Paid Holidays
Sick and Vacation Days
Profit Sharing
Tuition Reimbursement
Professional Development
Excellent Working Conditions
Work-Life Balance
Fitness Reimbursement

In addition to our benefits package, we host employee appreciation events once a month as a thank you to all our employees’ hard work and dedication! JOB DESCRIPTION Spicer Group is looking for a qualified candidate that enjoys working with a team, is very organized, and has excellent communication skills. The Project Coordinator in this position will provide full-time assistance in an office setting, support project managers, and support staff in the Planning Group. This includes preparation of documents, scheduling and attendance at meetings, and other tasks necessary to keep projects and tasks moving forward. This is an in-person position. KEY RESPONSIBILITIES

Provides full-time assistance in an office setting, supporting project managers and support staff

Efficiently oversees daily departmental operations, including coordinating schedules, and organizing staff training sessions

Establishes and maintains project numbering, Vantagepoint entries, correspondence, and data files according to pre-established guidelines

Maintains a close and highly responsive relationship with the supervisor and staff

Demonstrates excellent organizational skills and attention to detail, managing tasks efficiently

Reviews materials prepared by group staff for proper language and grammar, and reviews for completeness and accuracy

Gathers information from various sources; internet research, county courthouses throughout the state, local governmental offices

Communicates directly with clients to schedule meetings and for document coordination

Prepares standard reports, meeting minutes, spreadsheets, and charts

Assists with digital preparation of technical specifications and bidding documents, online bidding process, and preparing contracts

Assists with hosting clients in the office and organizing staff events

Assists with conference registration for staff members, including travel arrangements

Maintains recurring internal reports, including staff corporate resumes

Uses MS Word, Excel, PowerPoint, SharePoint, and PDF programs with speed and accuracy

Provides basic technical support for office equipment and software applications used by staff

Required to exercise initiative, judgment, and knowledge of company practices, policies, and organization

Will require occasional travel throughout Michigan, including the flexibility to work out of our Saginaw Riverfront office as needed

Company floater vehicles will be available for business use

Physical presence is an essential function of this job. The list of specific duties and responsibilities is intended to be representative of the tasks performed within this classification. The omission of a specific duty or responsibility does not preclude assigning duties not listed herein if such duties and responsibilities are a logical assignment to the position. EDUCATION & EXPERIENCE REQUIREMENTS

Minimum 3+ years of clerical / administrative experience in a professional office or related setting or equivalent combination of higher education / experience

Proficient in all related administrative skills

Can demonstrate interpersonal, written, and organizational skills

Ability to work independently and under deadlines

FOR MORE INFORMATION For more information regarding our firm and / or this position, please visit the Spicer Group website at . EOE / M / F / Vet / Disabled

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Project Coordinator • East Lansing, MI