Accounts Payable Associate

About the Company :

Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. We accomplish this through enthusiastic collaboration within our team and with our clients to support their communities. We are a remote first company growing on a national scale and are continuously seeking qualified candidates to join us. Ideal candidates will be highly motivated professionals who are committed to supporting the team in an environment of growth and change.

Role Summary :

The Accounts Payable Associate is highly visible to Charter Impact clients and therefore, an upbeat personality and customer-service oriented sense of professionalism is a must. The Associate role will deliver front line support to clients via multiple communication channels; contributing and using detailed instructions, established procedures and prescribed guidelines to resolve client Accounts Payable issues. The Accounts Payable Associate is responsible for documenting requisite information for new vendors, processing invoices on a timely basis, determining correct general ledger accounts, requesting and maintaining distribution codes and vendor files, processing weekly check runs and monitoring the electronic filing system for audit trail purposes.

This position is remote to candidates based in AZ, CA, CO, CT, ID, IL, MI, NV, OR, SD, TX, UT and / or WA.

Responsibilities

• Perform accounts payable duties with accuracy and timeliness to assure that positive business relations with vendors are maintained
• Act as the first line of internal control by ensuring invoices are approved by proper client personnel
• Verify availability of cash and perform payment selections
• Void checks, reissue payments, and reverse invoices as necessary
• Prepare rush payments
• Produce accurate data entry and general ledger coding for all invoices for multiple entities
• Generate accounts payable aging, then send to client as needed
• Generate weekly check registers, then send to client
• Maintain recurring payments schedules and leases and ensure timely payment
• Notify clients of vendor discrepancies / credit memos and ensure client follow-ups
• Follow up on stale checks / outstanding checks with clients as needed
• Allocate health benefits and other split expenses and record expense by location
• Timely resolve inquiries / discrepancies from clients and multiple entities, including correspondence via email and phone
• Generate use tax reports, then submit to the Accounts Payable Analyst
• Research and respond to internal and external inquiries related to AP and various expense reports
• Assist in special projects and year-end audit schedule preparation
• Perform all work with accuracy and under the specific instructions given by supervisor and / or client
• Meet all deadlines with minimal follow-up required by supervisor
• Focus on continued process improvement and increased efficiency for clients using the latest industry developments and technology
• Perform other duties as assigned

Requirements

What's in it for You?

$20 - $23 an hour

This position has a base hourly rate of $20.00 - $23.00 per hour, with the opportunity to earn an annual discretionary bonus. The amount a particular employee will earn within the salary range will be based on factors such as relevant education, qualifications, performance, business needs and business results.

Charter Impact strives to be an employer of choice for highly motivated and mission-driven professionals. We are committed to fostering a team environment where all members work together to achieve common goals, and where staff are supported, challenged and inspired in their work.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.