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Grants Administrator

Grants Administrator

Community Foundation of Western MassachusettsSpringfield, MA, US
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Job Description

Job Description

Description :

ABOUT THE APPLICATION PROCESS

Please reach out to Briana Wales-Thaxton, Vice President for People and Culture at bwales@communityfoundation.org or 413-417-6399 if you need assistance or an accommodation to complete your application. Applications will be accepted until the position is filled.

ABOUT THE COMMUNITY FOUNDATION OF WESTERN MASSACHUSETTS (CFWM)

Everything we do begins with local generosity : People in our region who want to give back to their communities in Franklin, Hampden, and Hampshire counties. When our donors give to us, they know that their gifts will be invested, stewarded, and shared to support people where they need it most.

As your community foundation, we’re passionate about serving by bringing together resources, expertise, and devoted regional partners to tackle complex and complicated issues. We’re deeply devoted to seeking solutions, building connections, and collaborating to have an effective and positive impact where we live.

CFWM is committed to working together across our community to increasing equity and opportunity so that all who live in our three counties have access to a satisfying quality of life.

ABOUT OUR HYBRID WORKPLACE MODEL

Our hybrid model is designed to keep community at the heart of what we do. We offer a hybrid workplace as part of our ongoing efforts to respond to employees’ needs and feedback that allows for individual needs to be met while balancing our ability to collaborate and build relationships in our workplace and across our community. We continue to recognize that some of our work can be done remotely, some work must be performed in the office, and much of our work takes place in our travels and activities throughout the region. All employees are required to come into the office, and work across the region for some CFWM events and activities. Some positions may require more of an office or community presence than others.

ABOUT THE POSITION

The Grants Administrator coordinates the operations for the Community Impact team's grantmaking and related activities including competitive, strategic, and other opportunities. This person oversees ongoing training and implementation of online grantmaking software program and other databases and tools. The position also provides technical assistance to nonprofits and volunteers while providing project management and mentorship to internal team members about department operations.

ABOUT YOU

  • You have an ability to organize and process a high volume of information.
  • You are committed to diversity, equity, and inclusion.
  • You are detailed oriented and possess strong technical and project management skills including relational databases, online grantmaking system, workflow development and implementation.
  • You have demonstrated experience with event planning and coordination.
  • You are an effective communicator who enjoys working collaboratively with a variety of partners and colleagues.
  • Willingness to grow, learn and teach others.

WHAT YOU WILL BE DOING

The Grant Administrator is responsible for overseeing the operation of Community Impact Team grantmaking processes and related activities. This includes, but is not limited to :

  • Oversight and use of and workflow of Foundant and other databases and tools.
  • Managing the operations of grantmaking
  • Managing the payments and interfund transfers for the CI team.
  • Providing technical assistance to staff, nonprofits, and volunteers.
  • Coordinating communication of grant cycles and grantees to Donor Services and Communications and Marketing teams.
  • Supervises logistics for community events, including planning and scheduling as well as day-of activities.
  • Collaborating with the Director of CI and Communications and marketing to provide information including data to keep the website updated and prepare for various communications and marketing activities.
  • Contributing to overall CI team body of work including maintaining department calendar, serving as a grant reviewer, and creating relationships with nonprofits and volunteers

    • Other Responsibilities

  • Participates in a cross-departmental Foundant team responsible for developing and maintaining systems and processes, sharing best practices, providing training and support and overseeing database management within their respective teams.
  • Maintains confidentiality of Community Foundation affairs in communications, both written and oral
  • Occasional attendance at Foundation events outside work hours
  • Other duties as required or assigned

    • Requirements : Education

  • Candidates with a combined personal and professional experience related to the requirements of this role are encouraged to apply.
  • HS Diploma or equivalent with a preference for Associates degree.

    • Experience and Desired Qualities

  • 3 years of experience, preferably in a nonprofit setting in roles that include project management, operations, and database management.
  • Experience with relational databases such as Foundant, Blackbaud, and / or Salesforce
  • Project management experience, skills, and ability to juggle multiple projects and work independently, as well as with others, in a collaborative, often fast-paced, team environment.
  • Self-motivated with strong problem-solving abilities, attention to detail, and ability to track and meet multiple deadlines.
  • Demonstrated commitment to diversity, equity and inclusion.
  • A growth mindset, collegial spirit, and good humor in sharing and sharpening ideas, and in giving and receiving feedback.
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    Grant Administrator • Springfield, MA, US