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Executive Assistant & Events Coordinator

Executive Assistant & Events Coordinator

HARCROS CHEMICALS INC.Kansas City, KS
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Summary : We are seeking a reliable and detail-oriented Executive Support & Operations Coordinator to assist our executive team and ensure smooth coordination of office functions and events. This role includes managing executive meeting logistics, travel arrangements, internal communications, and various operational tasks. The ideal candidate is highly organized, communicative, and adept at balancing multiple priorities in a fast-paced environment. Primary Responsibilities & Duties :

  • Coordinate scheduling and logistics for executive meetings, including venue bookings and catering.
  • Assist in planning and organizing company events such as annual sales meetings, trade shows, and employee gatherings.
  • Manage travel arrangements for non-sales and executive staff, ensuring smooth itineraries and bookings.
  • Support internal communications by preparing and distributing announcements and maintaining the company directory.
  • Oversee office-related operations such as mailroom management, vending services, and access controls (FOBs).
  • Coordinate corporate sponsorships and assist with special initiatives such as sports ticket distribution and charitable events.
  • Liaise with vendors and internal teams to meet operational needs efficiently.
  • Provide general administrative support to the executive and operations teams as needed.

Education and / or Experience :

  • High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
  • Minimum 2 years of experience in administrative support, office operations, event coordination, or related roles.
  • Experience supporting executive-level staff and managing multiple projects simultaneously is a plus.
  • Proficiency with Microsoft Office Suite (PowerPoint, Excel, Outlook, etc.) or similar tools is expected.
  • Familiarity with travel booking platforms and vendor management systems is beneficial.

    • The Required Skills We Are Looking For :

  • Previous experience in administrative support, event coordination, or office operations.
  • Strong organizational skills and attention to detail.
  • Effective communication skills and ability to work collaboratively.
  • Comfortable managing multiple tasks and deadlines.
  • Proficient in standard office software and communication tools.
  • Positive attitude and professional demeanor.
  • Experience with travel coordination and vendor management.
  • Familiarity with internal communication platforms or company directory tools.
  • Background in event planning or hospitality coordination.

    • The Impact You Will Make :

  • Serve as a vital support link between the executive team and the wider organization, ensuring smooth day-to-day operations and seamless event execution.
  • Enhance organizational efficiency by proactively managing logistics, communications, and administrative processes.
  • Contribute to a positive employee experience by coordinating impactful events and maintaining effective communication channels.
  • Help foster strong relationships with vendors and internal teams, supporting company goals and collaboration.
  • Enable executives to focus on strategic priorities by managing key operational and administrative responsibilities.

    • Physical Capabilities & Requirements :

  • Ability to sit or stand for extended periods while working at a computer or attending meetings.
  • Capacity to lift and carry items up to 20 pounds occasionally (e.g., event materials, catering supplies).
  • May require occasional walking, bending, or reaching when coordinating office supplies, setting up meeting spaces, or handling mailroom duties.
  • Visual and auditory ability to communicate effectively in person, by phone, and via electronic communication.

    • Work Environment :

  • Primarily an office-based role in a professional and collaborative environment.
  • Some travel may be required to support off-site events or meetings.
  • Occasional extended hours may be needed during key events or project deadlines.
  • Fast-paced environment requiring flexibility, multitasking, and responsiveness to changing priorities.
  • Frequent interaction with executives, vendors, and internal teams to ensure operational success.

    • The Benefits - Harcros Chemicals is 100% Employee-Owned

  • Employee Stock Ownership Plan (ESOP)
  • Qualifying period must be met.
  • Profit Share Program
  • Qualifying period must be met.
  • Safe Harbor Contribution
  • 401(k) Match
  • Medical, Vision & Dental Insurance Coverage
  • Employer Paid Life Insurance
  • Parental Leave
  • Employer Paid Accidental Death & Dismemberment
  • Employer Paid Short Term & Long-Term Disability
  • Employee Assistance Program
  • Inquire about additional benefits
  • The text in this benefits section was compiled from various Summary Plan Descriptions (SPDs) and benefit information. While every effort has been made to ensure accuracy, discrepancies or errors may occur. For complete and official details, please refer to the applicable plan documents or the Employee Handbook. In the event of any discrepancy, the plan documents will prevail. All benefit information is confidential and protected under applicable privacy laws. Harcros Chemicals is an equal opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on their race, gender, sexual orientation, religion, national origin, age, disability, veteran status, or other protect classification.
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