Human Resources SpecialistAdministrative Analyst

VACANCY ANNOUNCEMENT

UNITED STATES COURT OF APPEALS FOR THE EIGHTH CIRCUIT

ST. LOUIS MISSOURI

Position : Human Resources Specialist / Administrative Analyst

Location : Clerks Office of the US Court of Appeals for the Eighth Circuit St. Louis Missouri

Salary : CL 26 to CL 28 ($55205 - $118136 depending on qualifications and experience)

Posting Date : December 2 2025

Closing Date : Open until filled. Candidates will be reviewed and interviews will be scheduled as applications are received.

Job Summary :

The Human Resources Specialist / Administrative Analyst serves as the sole Human Resources professional and dedicated resource for the Eighth Circuit Clerks office and Office of Staff Attorneys independently managing the full range of operational and strategic HR functions. This position performs and coordinates administrative technical and professional work related to human resources finance and travel programs for the Eighth Circuit Clerks Office and Office of Staff Attorneys supporting unit executives and employees. The position ensures compliance with appropriate guidelines policies and approved internal controls related to human resources management. The HR Specialist makes recommendations to multiple court unit executives on staffing and budget impact hiring practices and human resource policies and matters affecting court administration and operations.

Work is performed in an office setting. Typical work hours are 8 : 00 am 4 : 30 pm or 8 : 30 am 5 : 00 pm with work outside of normal business hours occasionally needed.

Representative Duties :

Formulate implement and administer the full range of human resources policies procedures and standards for the Eighth Circuit Clerks office and Office of Staff Attorneys having varying needs and priorities.

Review research analyze develop and recommend human resources policies for the court units supported.

Ensure adherence to the Guide to Judiciary Policy and Human Resources Manual regarding human resources practices and separation of duties.

Develop and analyze a variety of reports based on historical and current data and hiring trends and make recommendations to court unit executives.

Project salary budgets using various personnel scenarios for each unit and conduct modeling based on those scenarios.

Coordinate with managers and unit executives for each unit on the assessment and evaluation of staff performance throughout the year and maintain a tracking system for employee evaluations and step increases.

Administer performance management systems including assisting in the development of performance standards and rating criteria.

Advise unit executives managers and employees on human resources matters procedures and practices. Provide advice on employee relations disciplinary actions performance management staffing and cost projections benefits and related issues.

Advise unit executives and managers regarding leave administration and tracking matters to ensure adherence to judiciary leave policies and procedures.

Perform duties related to benefits administration recruitment classification staffing budget payroll workers compensation personnel action processing and records maintenance. Maintain local personnel files including payroll leave records and other accountability documents for audit purposes.

Administer and utilize automated systems for human resources activities including leave tracking personnel projections electronic records management performance management.

Serves as a confidential assistant to the Clerk of Court and the Chief Deputy.

On a rotating basis with other financial clerks perform daily reconciliation of cash drawers with cashiers. Prepare reconcile and process bank deposits. Reconcile payments.

Arrange travel for Clerk of Court and office employees. Prepare and review travel payment vouchers for office employees in accordance with existing policies and regulations.

Receive review and process travel vouchers and travel advance requests. Check figures and documents for correct entries mathematical accuracy and proper codes.

Ensure compliance with The Guide to Judiciary Policy on financial and accounting matters and comply with the internal controls procedures and policies established by the Clerks Office.

Perform additional duties as directed by the Clerk of Court.

Required Qualifications

Human Resources

Extensive knowledge of human resources management policies processes reports and employment law. Broad knowledge of recruitment compensation benefits performance management adverse action procedures and equal employment opportunity.

Skill in making recommendations for solving human resources management issues and problems.

Knowledge of training resources training policies adult learning theories career development theories and needs assessment techniques.

Knowledge of staffing trends and impact on budget process. Skill in developing statistics and statistical reports relating to staffing projections and various staffing scenarios.

Skill in researching analyzing and developing human resources programs and local policies for multiple court units with varying needs and priorities.

Skill in evaluating and analyzing organizational structures staffing needs and recruiting qualified candidates for all jobs in the court units.

Skill in evaluating operational or administrative matters developing recommendations and addressing issues identified.

Written and Oral Communication / Interaction

Ability to communicate effectively (both orally and in writing) to individuals and groups to present explanations of complex human resources benefits policies and procedures.

Ability to interact effectively and appropriately with others provide customer service and resolve difficulties while complying with regulations procedures and court confidentiality requirements.

Ability to interact tactfully with a wide variety of people. Skill in facilitating discussions with managers and employees regarding behavior and performance management.

Preferred Qualifications

Bachelors degree in a relevant field or 4 years equivalent work experience that demonstrates the necessary knowledge and skills.

Knowledge of court operations functions and organizational structure of units supported. Knowledge of court units work measurement methods. Knowledge of the Guide to Judiciary Policy the Human Resources Manual and internal controls guidelines and how they apply to each court unit.

Skill in the use of a variety of automated equipment and applications including word processing spreadsheet and database applications the Human Resources Management Information System (HRMIS) Personnel Projection System (PPS) performance management systems and other court applications.

Total Rewards and Work / Life Balance

Benefits :

o Vacation time accrues at the rate of 13 days per year for the first 3 years increasing to 20 days after 3 years and 26 days after 15 years.

o Sick time accrues at a rate of 13 days per year.

o 11 paid holidays per year.

o Choice of a variety of employer-subsidized federal health plans and optional employer-subsidized Federal Employees Group Life Insurance.

o Vision and Dental insurance programs are available.

o Flexible Spending Programs pre-tax contributions for out-of-pocket health dependent care and transportation expenses.

o Eligibility for Public Service Loan Forgiveness (PSLF).

o Public transportation or parking subsidy (dependent on fiscal year funding).

o Federal retirement includes an employer-sponsored pension plan (FERS) and a retirement contribution plan with employer match (TSP). Retirees are eligible for Social Security and carry health insurance plans into retirement while paying the same premiums as employees.

o Creditable service with other federal agencies and / or the military will be used to compute employee benefits.

Amenities :

o Onsite fitness center.

o Onsite cafeteria.

o Onsite free health clinic is staffed with a nurse and M.D.

o 24-hour building security.

Work / Life :

o Generous time off paid Annual leave (vacation) Sick leave and holidays.

o Occasional teleworking may be allowed after the initial training period.

o Nationwide leave sharing program.

Conditions of Employment

Applicants must be a US citizen or a lawful permanent resident of the United States currently seeking citizenship or intending to become a citizen immediately following meeting eligibility.

Selected applicants are hired provisionally pending the results of fingerprinting and a background check.

Direct deposit of pay is required.

Positions with the US Courts are excepted service positions and employees serve at will.

Employees are subject to and must comply with The Code of Conduct for Judicial Employees.

No relocation expenses are permitted.

All applicant information is subject to verification. Providing false and / or misleading information may be grounds for removal from the application and selection process as well as disciplinary action if discovered after hire.

How to Apply :

Submit a completed Form AO-78 Federal Judicial Branch Application for Employment (available HERE ) a detailed resume and a cover letter at All three documents are required. Incomplete applications will not be considered. Only applicants selected for an interview will be contacted.

The United States Courts are Equal Opportunity Employers committed to equity and inclusion in the hiring process and the Eighth Circuit values diversity in the workplace.

Required Experience :

IC

Key Skills

Invoicing,Facilities Management,HVAC,AIX,Air Pressure Handling,AX

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 55205 - 118136