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Fiscal Operations Coordinator

Baltimore Police DepartmentBaltimore, Maryland, US

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THIS IS A NON-CIVIL SERVICE POSITION

CITY OF BALTIMORE, OFFICE OF CITY COUNCIL PRESIDENT

FISCAL OPERATIONS COORDINATOR

Salary Range : $52,362 - $163,237 ANNUALLY

Starting Pay : $52,362 - $68,046.50 ANNUALLY

GET TO KNOW US

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or are interested in learning more, explore our opportunities and benefits programs. We are excited to have you as a part of the City of Baltimore Team! The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans. This office also supplies wellness programs, support groups, and workshops. You can learn about our benefits here :

JOB SUMMARY

The Fiscal Operations Coordinator provides high-level administrative and operational support to the Office of the City Council President, with a focus on procurement, payroll, and financial coordination. This role supports the agency’s Fiscal Operations Coordinator and is responsible for processing vendor payments, facilitating agency payroll, and coordinating financial reporting for district offices. The Fiscal Operations Coordinator handles confidential and time-sensitive information, exercises sound judgment, and helps ensure compliance with city procedures and policies.

ESSENTIAL FUNCTIONS

Process vendor payments, contracts, and purchase orders in accordance with City procurement procedures and deadlines.
Coordinate biweekly payroll processing for all agency staff, ensuring accuracy and compliance in Workday.
Monitor procurement requests across Councilmember and internal offices; track approvals and follow up with departments and vendors as needed.
Distribute monthly budget reports to each Council District office and support the interpretation of budget status reports.
Provide administrative and technical support to the Fiscal Operations Coordinator and Member Services team.
Maintain accurate records of procurement and payroll transactions for audit readiness and internal tracking.
Draft correspondence, reports, and summaries related to fiscal matters.  Act as a point of contact for Council offices and vendors regarding the status of invoices, payments, and purchase requests.
Assist with travel and lease-related procurements, including quote collection and submission coordination.
Identify opportunities for process improvements and assist in streamlining fiscal workflows.
Handle sensitive issues with discretion, confidentiality, and professionalism.
Perform other duties as required to support the fiscal and administrative functions of the office.

MINIMUM QUALIFICATIONS

EDUCATION AND EXPERIENCE :

Education : Bachelor’s degree from an accredited college or university in business administration, public administration, accounting, or a related field is preferred.

At least five years of increasingly responsible administrative experience in a professional setting.

Experience with procurement, payroll processing, budget monitoring, or financial coordination in a government, nonprofit, or similar institutional environment strongly preferred.

Experience using Workday or similar HR / payroll platforms is a plus.

Equivalency Notes :

Have an equivalent combination of education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of public procurement procedures and payroll operations o Knowledge of administrative and financial processes in a government or large organizational setting o Knowledge of financial recordkeeping and reporting requirements

Knowledge of software systems including Microsoft Excel and procurement platforms such as CitiBuy

Familiarity with Baltimore City fiscal procedures and agency operations preferred

Strong organizational and time management skills, with the ability to manage multiple priorities and meet deadlines

Excellent attention to detail when reviewing transactions, tracking budgets, and processing payments

Strong written and verbal communication skills; ability to draft professional correspondence and reports

Ability to use sound judgment and maintain confidentiality when handling sensitive financial and personnel information

Ability to work independently and collaboratively in a fast-paced environment

Ability to troubleshoot issues and follow up with internal staff, vendors, and external departments o Ability to develop and maintain effective working relationships with Council staff, vendors, and other City agencies

ADDITIONAL INFORMATION

BACKGROUND CHECK

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and / or Fingerprint screening and must be successfully completed.

PROBATION

All persons, including current City employees, selected for this position must complete a 6-MONTH mandatory probation.

FINANCIAL DISCLOSURE

This position is required to complete a Financial Disclosure pursuant to Sections 7-7, 7-8, and 7-9 of the City Ethics Law.

Baltimore City Government is an Equal Employment Opportunity Employer, and we are committed to a workplace that values diversity, equity, and inclusion. The City of Baltimore prohibits discrimination on the basis of race, color, religion, age, sex, ancestry, creed, national origin, disability status, genetics, marital status, military service, sexual orientation, gender identity / expression, or any other characteristic protected by federal, state, or local laws. Applicants requiring accommodation during the hiring process should contact the Department of Human Resources directly. Requests for accommodation should not be attached to the application.

BALTIMORE CITY IS AN EQUAL OPPORTUNITY EMPLOYER

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Operation Coordinator • Baltimore, Maryland, US