Business Office Administrative Assistant (Wilmington Surgcare)

Job Summary :

The Administrative Assistant is responsible for assuring all clerical duties are performed accurately with attention to assisting patients, staff, and physicians in a courteous manner. Participates in the financial success of the facility in regards to the registration of each patient, collection of monies as applicable, and medical record management. The employee should have a full understanding of all medical record documentation including the chart audit and the completion process to maintain compliance with state, federal, and accreditation standards and regulations. Works in collaboration with other team members to manage all telephone calls and processing of medical records requests.

The Administrative Assistant will also assist the staff with transporting of patients and equipment, assists with preparation of the operating room and pre-op / PACU, and properly cleaning of any area of the facility according to policy and procedures.

Job Duties and Responsibilities :

• Chart Composition is accurate and completed prior to patient's visit evidenced by monthly audit of the Business Office Manager.
• Participates with general filing of all medical record documents to foster a teamwork approach.
• Assists with preparing outgoing mail and other clerical duties as requested
• Retrieves and copies medical records as requested in as timely and efficient manner according to facility policy.
• Assures linen and basic supplies are stocked daily and according to established PAR levels.
• Assists Materials Manager or Purchasing clerk with receiving and storing of all supply orders.
• Ensures the daily monitoring of operating room temperature / humidity , blanket warmer and medication refrigerators, proper functioning of the eye wash stations as applicable.

Qualifications :

Benefits :

Equal Employment Opportunity & Work Force Diversity

Our organization is an equal opportunity employer and will not discriminate against any employee or applicant for employment based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition, parental status, sexual orientation, veteran status, genetic testing results or any other consideration made unlawful by federal, state or local laws. This practice relates to all personnel matters such as compensation, benefits, training, promotions, transfers, layoffs, etc. Furthermore, our organization is committed to going beyond the legal requirements of equal employment opportunity to take positive actions which ensure diversity in the workplace and result in a multi-cultural organization.

This description is intended to provide only basic guidelines for meeting job requirements. Responsibilities, knowledge, skills, abilities and working conditions may change as needs evolve.

If you are viewing this role on a job board such as indeed or LinkedIn, please know that pay bands are auto assigned and may not reflect the true pay band within the organization.