Executive Assistant

Ripple TalentCharleston, SC, US

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Job Description

Company Overview

Our client is a full-service live experience design and production agency. They’re experts at custom fabrication, experiential event production, beverage strategy and production, plus luxury beverage services for select private clients.

Job Overview

We are seeking a highly organized and experienced professional to fill the role of Executive Assistant working primarily with the Chief Executive Officer. This individual will play a critical role in supporting the CEO and extended team, ensuring the efficient operation of the organization and the execution of key business practices, including information gathering, information organization, expense and budget reconciliation, and general accounting.

Who You Are

You are an energetic, self-starter, and adaptable individual with a passion for providing exceptional administrative support in a fast-paced environment. Your enthusiasm is contagious, and you thrive on tackling new challenges with a can-do attitude. You embody professionalism and maintain a positive demeanor even under pressure.

Energetic : You bring a vibrant energy to everything you do, infusing enthusiasm into your work and inspiring those around you. Your proactive approach and high level of energy propel you to take on tasks with gusto, ensuring that deadlines are met and goals are exceeded.
Self-Starter : You possess a strong sense of initiative and are adept at working independently with minimal supervision. You take ownership of your responsibilities and are proactive in identifying opportunities for improvement but only after understanding the why behind how something is done so that it’s not disruptive to the business.
Adaptable : You thrive in dynamic environments and are quick to adapt to changing priorities and circumstances. Your flexibility allows you to juggle multiple tasks seamlessly while maintaining a high level of quality and attention to detail. No challenge is too daunting for you, as you approach each new situation with adaptability and grace. You are also willing to take on simple or mundane tasks.
Excellent Communicator : Your strong communication skills enable you to effectively liaise with internal and external stakeholders at all levels. Whether it's drafting correspondence, coordinating meetings, or fielding emails, you communicate timely with clarity, professionalism, and diplomacy. Your ability to build rapport and forge positive relationships is a testament to your exceptional communication skills.
Organized and Detail-Oriented : You possess a keen eye for detail and excel in managing multiple tasks with precision and accuracy. Your organizational skills are second to none, allowing you to keep track of deadlines, schedules, and priorities effortlessly. From maintaining meticulous calendars to preparing comprehensive reports, you ensure that nothing falls through the cracks.

What You Get to Do

Executive Support : Provide comprehensive administrative support to the CEO, including organizing information, creating production schedules and decks, scheduling some meetings, assisting with email requests, communicating on his and the company’s behalf, and coordinating other key tasks as requested.

Accounting Support : Manage and coordinate client expenses, vendor invoices, and budgets; proficient in QuickBooks online.

Communication : Serve as a liaison between the CEO, other key leaders, and clients, maintaining open lines of communication and ensuring that all inquiries and requests are addressed promptly via the appropriate communication channels (phone vs. email often preferred).

Organization and Coordination : Ensure information coming in from varying resources is organized in a timely manner.

Project Management : Oversee and manage special projects from inception to completion, ensuring deadlines are met and objectives are achieved.

Confidentiality : Handle sensitive information with discretion and maintain confidentiality at all times.

Other Support : May assist with a wide range of other tasks, including but not limited to running small errands, ordering and picking up lunch for the team and Executive, assisting with other key appointments and correspondence.

Qualifications

Bachelor’s degree in Business Administration, Management, or related field (preferred).

Proven experience in a similar role, preferably in a fast-paced environment.

Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.

Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels of the organization and outside of the organization.

Strong verbal comprehension skills required, with the ability to process and execute on detailed information delivered in spoken for, during meetings, calls or casual conversations.

Proficiency and experience in QuickBooks online.

Proficiency and experience in Adobe suite.

Proficiency in Mac products and other relevant software applications.

Ability to maintain a high level of professionalism and confidentiality.

Flexibility and adaptability to work in a dynamic and rapidly changing environment.

Ripple Talent is an equal opportunity employer and is committed to diversity and inclusion in the workplace. We encourage applications from all qualified individuals, including those with diverse backgrounds and those with disabilities.

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Executive Assistant • Charleston, SC, US