Talent.com
Executive Assistant to the Chief Executive Officer

Executive Assistant to the Chief Executive Officer

Prospera Housing Community ServicesSan Antonio, TX, US
job_description.job_card.variable_days_ago
serp_jobs.job_preview.job_type
  • serp_jobs.job_card.full_time
job_description.job_card.job_description

Job Description

Job Description

Description :

Executive Assistant to CEO JOB DESCRIPTION Classification : Exempt Department : Executive Office Reports To : CEO Revised : 08 / 06 / 25

About Prospera

Prospera has been empowering families since 1993 by providing safe, high-quality, affordable housing with support services to those in need. As a mission-driven, values-based nonprofit, Prospera is committed to fostering family stability and a strong sense of community by addressing individual needs.

At the heart of our work are our core values : integrity, accountability, excellence, commitment, dignity, fairness, and respect. These core values serve as our guiding principles, shaping everything we do, from how we serve our residents to how we support one another as a team.

At Prospera, every team member plays a vital role in advancing our mission. We welcome passionate individuals who are ready to make a meaningful difference in the lives of others.

Position Summary

The Senior Executive Assistant to the CEO provides high-level administrative, operational, and strategic support to the Chief Executive Officer and executive leadership. This position requires exceptional organizational, communication, and problem-solving skills, with a focus on planning, coordination, and execution. The Senior EA acts as a key point of contact for internal and external stakeholders, manages sensitive information with discretion, and ensures the CEO’s time and priorities are aligned for maximum impact. Board engagement and support, event planning, and project coordination are also key responsibilities of this role.

Essential Job Duties / Responsibilities

Executive & Administrative Support

  • Serve as the primary administrative partner to the CEO, managing complex calendars, meetings, and deadlines.
  • Coordinate intricate travel logistics, itineraries, and expense reporting.
  • Prepare and organize high-level meeting materials, including agendas, presentations, briefing documents, and reports.
  • Attend meetings with or on behalf of the CEO; take minutes, track follow-ups, and ensure accountability on next steps.
  • Manage confidential matters with discretion and handle sensitive information related to personnel, strategy, and governance.

Chief of Staff-Level Responsibilities

  • Assist the CEO in tracking progress toward organizational goals and strategic initiatives; identify delays, risks, and resource needs.
  • Serve as a liaison between the CEO and leadership team, ensuring communication is streamlined and priorities remain aligned.
  • Coordinate cross-functional projects, follow up on action items, and drive execution of special initiatives at the CEO’s direction.
  • Prepare CEO briefing notes and strategic updates in advance of key meetings, site visits, or speaking engagements.
  • Identify operational inefficiencies or risks and bring forward solutions to the CEO for evaluation.
  • Support executive decision-making by gathering data, organizing inputs, and facilitating next steps.

    • Board & Governance Support

  • Coordinate logistics for board meetings, retreats, and committee sessions; maintain board calendars and contact lists.
  • Prepare and distribute board packets, meeting agendas, and minutes; track follow-up tasks and maintain documentation.
  • Serve as a liaison to board members on behalf of the CEO, as appropriate.

    • Communication & Stakeholder Engagement

  • Act as a key point of contact between the CEO and internal / external stakeholders, including staff, board members, partners, and donors.
  • Draft, proofread, and manage communications such as memos, emails, letters, and announcements on behalf of the CEO.
  • Represent the executive office with professionalism and emotional intelligence in all interactions.

    • Project & Event Management

  • Coordinate executive-level projects, leadership retreats, strategic planning sessions, and special events.
  • Maintain project tracking tools and ensure alignment with strategic priorities.
  • Support preparation for speaking engagements, media appearances, or donor meetings.

    • Financial and Operational Support

  • Monitor executive budgets and reconcile expenses related to travel, events, and department functions.
  • Assist with vendor coordination, contract review, and administrative support related to the executive office.
  • Oversee select operational systems such as digital filing, scheduling platforms, and internal process documentation.

    • Knowledge / Skills / Abilities – General Performance

  • Proven ability to operate with tact, discretion, and emotional intelligence.
  • Excellent written and verbal communication skills, including executive correspondence and presentation preparation.
  • Strong project management and organizational skills, with the ability to manage competing priorities effectively.
  • Ability to think strategically while executing tactically.
  • Proficient in Microsoft Office Suite and project management platforms (e.g., Trello, Asana, or similar).
  • Technologically fluent and able to learn new systems quickly.
  • Experience working with nonprofit boards and / or fundraising stakeholders is a plus.

    • Supervisory Responsibilities

    This position has no supervisory responsibilities.

    Education & Experience Required

  • Associate’s degree required; Bachelor’s degree in Business, Communications, or related field strongly preferred.
  • Minimum 5 years of executive-level administrative support; experience in a nonprofit, government, or high-accountability environment preferred.
  • Demonstrated experience coordinating cross-functional initiatives or providing direct support to C-level leadership.
  • Valid Class “C” Texas Driver’s License required.
  • Must be willing and able to travel up to 20% within Prospera’s service area.

    • Communication Required

  • Fosters a positive work environment embracing the Mission and Core Values of Prospera ( Integrity, Accountability, Excellence, Commitment, Dignity, Fairness, and Respect ).

    • Physical and Mental Requirements

  • Primarily sedentary with frequent computer use and occasional off-site event support.
  • Must be able to lift up to 30 pounds (e.g., materials for board meetings or events).
  • Regular attendance and reliable performance under deadlines are required.
  • The mental work demands regular attendance, working well with others, verbal contact with others, noise, and occasional travel by conventional means, including motor vehicles and the like, within Prospera’s region and other locations as required.

    • Collaboration and Teamwork at Prospera

    All roles at Prospera contribute to our shared mission of providing safe, high-quality, affordable housing with support services to those in need. As such, we value collaboration across departments and levels of the organization and expect all team members to work together in the service of that mission. This means actively communicating with peers, informing colleagues of necessary and helpful information across functions, and modeling collaborative approaches to work. Regardless of role or title, every team member is part of a collective effort, and we succeed when we coordinate, share knowledge, and support each other in the pursuit of our goals. Prospera’s success and the ability to serve our mission ultimately rely on cross-functional teamwork, and collaboration is a standard expectation for every role.

    Confidentiality

    This position may have access to confidential and sensitive information, including personnel matters (such as hiring, terminations, investigations, and performance issues), resident information, financial data, and organizational strategies. Employees are expected to handle all such information in accordance with Prospera’s confidentiality policies and applicable laws, ensuring it is shared only with individuals who have a legitimate business need to know. Maintaining discretion and protecting the privacy of employees, residents, and the organization is a critical requirement of this role.

    EEOC Statement

    We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

    Requirements :

    serp_jobs.job_alerts.create_a_job

    Chief Executive Officer • San Antonio, TX, US