Executive Assistant to the Board of Supervisors

Salary : $74,437.20 - $90,473.04 Annually

Location : Sacramento, CA

Job Type : Permanent Full-Time

Job Number : 28388-D

Department : Board of Supervisors

Opening Date : 11 / 18 / 2025

Closing Date : 1 / 6 / 2026 5 : 00 PM Pacific

The Position

The class specification is pending Board of Supervisors approval"

This is a continuous filing exam. Next filing cut-offs are at 5 : 00 pm on :

12 / 2 / 25, 12 / 16 / 25, 1 / 6 / 26 (Final)

Under general direction, the Executive Assistant to the Board of Supervisors perform professional administrative and clerical duties for and on behalf of a member of the County Board of Supervisors. Incumbents resolve a variety of constituent issues and concerns; provide information or direct questions and requests to the appropriate staff; and may supervise, assign, review, and coordinate the work of other clerical and office administrative staff. Incumbents also work under tight deadlines, are flexible and responsive to multiple and shifting demands, and are creative and independent problem solvers.

Examples of Knowledge and Abilities

Knowledge of

• Functions and responsibilities of a County Board of Supervisors
• Administrative and secretarial practices and procedures, such as calendar management, and methods of organization
• Report and business writing including English usage, composition, spelling, grammar, punctuation, formatting, and content organization in support of messaging
• Governmental organization, functions, policies, and practices
• Organizational operations of large, complex organizations
• Principles of managing and coordinating secretarial support services
• Principles and practices of supervision, discipline, leadership, mentoring, and training
• Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, databases, and other related specialized applications
• Record keeping, filing methods, and records management techniques
• Basic arithmetic (i.e., addition, subtraction, multiplication, division, decimals, percentages, ratios, and fractions)
• Principles of effective customer service

Ability to

Employment Qualifications

Minimum Qualifications

Three (3) years of full-time paid administrative / secretary level (or above) experience with primary duties which include supporting top-level managers, senior executives or higher-level positions. Qualifying experience includes a combination of the following duties : managing schedules and calendaring; drafting, reviewing and sending communications on behalf of the supported person; organizing and preparing for meetings; gathering documents as needed; coordinating travel arrangements; and processing reimbursements.

Note : Education from an accredited college or university may be substituted for a maximum of two years of the required three years of experience as indicated above (30 semester units or 45 quarter units equal one year experience).

Note : If the word "experience" is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

Note : If the minimum qualifications include an educational or certificate / license requirement, applicants must submit proof of requirements with the application. Failure to submit proof of requirements may result in disqualification from the examination. Unofficial transcripts are acceptable. For guidelines on submitting acceptable proof of educational requirements, please click or speak to someone in our office before the cut-off date listed in this notice.

General Qualifications

Criminal History and Background Checks : The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws. The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist. For purposes of accessing criminal history information, the candidate will be fingerprinted. A subsequent arrest notification may be obtained.

The County may also conduct a background check on the candidate prior to appointment to a position within this class. The background check may include personal and professional reference checks, credit history checks where authorized by Labor Code section 1024.5, Social Security Number verification, professional license / registration verification, military service information and driving history. Information obtained in the course of this background check will be considered by the appointing authority in the selection process. In obtaining such information, the County will comply with applicable consent and disclosure practices in the Fair Credit Reporting Act and the California Investigative Consumer Reporting Agencies Act.

Physical Requirements :

Positions in this class require the incumbent to be able to :

Individuals who do not meet these requirements due to disability will be reviewed on a case-by-case basis.

Probationary Period

The probationary period for this classification is six (6) months.

Application and Testing Information

APPLICATION

Qualified applicants are encouraged to apply immediately. All applicants must complete and submit an online County of Sacramento employment application by 5 : 00 PM on the posted cut-off date. Click here to apply.

County of Sacramento

Department of Personnel Services

Employment Services Division

700 H Street, Room 4667

Sacramento, CA 95814

Phone (916) 874-5593; 7-1-1 California Relay Service

Email EmployOffice@Saccounty.net

Inter-Office Mail Code : 09-4667

www.SacCountyJobs.net

SUPPLEMENTAL QUESTIONNAIRE

Applicants are required to provide a full and complete response to each supplemental question. The Supplemental Questionnaire is located in the tab marked "Supplemental Questions". Please be descriptive in your response.

Note : Responses of "See Resume" or "See Application", or copy and paste of work experience are not qualifying responses and will not be considered.

FORMULA RATE EXAMINATION (Weighted 100%)

All candidates meeting the minimum qualifications by the cut-off date will have their Supplemental Questionnaire scored in the Formula Rate Examination.

This examination will evaluate the relevance, level, recency, progression and quality of candidate's education, training and experience. The candidate's application or other materials will not be included in this examination. Therefore, the candidate's responses to the supplemental questionnaire should be thorough, detailed and complete. The score from the Formula Rate Examination will determine the ranking on the eligible / employment list for this job.

All candidates competing in the testing process will receive written notice of their examination results by email. Notices can also be accessed in their governmentjobs.com inbox. Applicants achieving a passing score will be placed on the eligible list in rank order. The rank is determined by the test score attained from the examination.

FREQUENTLY ASKED QUESTIONS

Click here for Frequently Asked Questions (FAQ's)

For information regarding County jobs :

www.saccountyjobs.net

Sacramento County is about enriching communities to thrive. We strive to create inclusive workplaces that reflect the communities we serve. We value and celebrate the unique perspectives, backgrounds, abilities, and diverse dimensions of our employees and residents. Through transparency, courage, innovation, and trust we are committed to advance equity and transformational change.

We are a proud equal opportunity employer. If you need assistance or an accommodation due to a disability for any phase of the hiring process, please contact our Disability Compliance Office at or 916-874-7642, CA Relay 711. For more information, visit :

EMPLOYEE BENEFITS

As an employee of the County of Sacramento, there will be a variety of benefits available to you. These benefits currently include : health, dental and life insurance; flexible spending account options for dependent care and unreimbursed dental and / or medical cost; and an employee assistance program (EAP).

GENERAL BENEFITS :

Most employee benefits are similar to the following for all County employees. However, some benefits differ, depending on the employee representation unit to which the employee's job classification is assigned. Information about the exact benefits applicable to a particular job classification may be obtained from the Sacramento County Department of Benefits or by visiting www.saccountyjobs.net.

TEMPORARY POSITIONS :

Most benefits do not apply to temporary positions. The explanations of benefits applies to employees in regular positions.

SALARY STEP INCREASES :

The beginning salary and the top of the salary range are usually shown on the job announcement. Upon satisfactory service, salary increases of approximately 5% are given annually until the top of the salary range has been attained.

PAY :

All employees are paid bi-weekly via direct deposit into the employee's bank account. The pay period covers fourteen (14) calendar days, starting on a Sunday and ending on the second Saturday thereafter. Salaries are generally paid on the Friday following the end of the pay period. Employees can set up their direct deposit and access their pay information via Employee Self Service in MySacCounty.

VACATION :

Generally, vacation with pay begins at 10 days annually. With increase over a period of years, the maximum annual vacation with pay is 25 days.

HOLIDAYS :

14.5 holidays per year as recognized.

SICK LEAVE :

Equivalent to 15 days annually, unlimited accumulation. Upon retirement, unused sick leave is converted to retirement service credit.

PARENTAL LEAVE :

Entitles a regular County employee, with at least one year of continuous employment, to schedule a paid parental leave of up to 160 hours upon the birth or during the process of an adoption of a minor child. Parental leave shall be approved by the employee's appointing authority, except where the granting of the parental leave request would unduly interfere with or cause severe hardship upon department operations.

TUITION REIMBURSEMENT :

Dependent upon union agreements, regular County employees may be eligible to receive Tuition Reimbursement. The costs for course tuition / registration fees and required books / supplies are eligible for reimbursement. Tuition reimbursement amounts may vary depending upon union agreement.

RETIREMENT :

Social Security and Sacramento County Employees' Retirement System coverage.

HEALTH INSURANCE :

The County offers a variety of health plan design options to fit individual needs.

DENTAL INSURANCE :

The County provides a comprehensive dental benefit program for regular full-time and part-time employees and their eligible dependents. This plan pays on a set fee schedule that varies by procedure. Any amount over the fee schedule is the employee's responsibility. The yearly maximum is $2,000 per person, not including orthodontia. The orthodontic benefit is 50% of covered charges with a lifetime maximum of $1,000 per person.

LIFE INSURANCE :

The County of Sacramento provides a basic life insurance benefit of $15,000 to all eligible employees at no cost. Additional coverage may be purchased through payroll deduction.

DEFERRED COMPENSATION :

The County offers a Deferred Compensation Program which enables employees to save in a systematic way without paying income tax on either the payroll deduction or the earned interest, prior to withdrawal.

EMPLOYEE ASSISTANCE PROGRAM :

The County of Sacramento provides an Employee Assistance Program (EAP) for employees and their eligible dependents. The EAP offers confidential, professional counseling services in areas such as :

WELLNESS INCENTIVE PROGRAM :

The County will recognize and award time off to eligible employees who maintain an excellent attendance record.

FLEXIBLE SPENDING ACCOUNT :

The County offers regular employees two separate Flexible Spending Accounts (FSA's). These accounts allow employees to set money aside, on a pre-tax basis via payroll deduction, to pay for medical, dental or dependent care expenses.

Employees may set aside pre-tax dollars to pay for qualified childcare or dependent care expenses that are necessary for the employee and / or spouse to continue working.

The Medical Reimbursement Account allows pre-tax dollars to be set aside to pay for out-of-pocket expenses that are not paid by insurance or reimbursed by any other benefit plan.

WORKERS' COMPENSATION :

In case of injury while on the job, each employee is protected under the Workers' Compensation laws of California.

SACRAMENTO CREDIT UNION :

The credit union offers loan facilities and systematic saving plans through payroll deduction.

SELECTION AND PLACEMENT

Sacramento County encourages applications from all persons regardless of race, color, ancestry, religious creed, national origin, gender, disability, political affiliation, or age.

Certain age limits may be required by law, ordinance, or Civil Service direction for specific classifications such as those identified with hazardous occupations.

MINIMUM QUALIFICATIONS :

Please read carefully the "Minimum Qualifications" section of your announcement. You must meet those qualifications by the application deadline date unless otherwise specified. Your application must clearly show you meet the minimum qualifications by the application deadline date, or it will not be accepted. All statements are subject to verification.

"Experience" means full-time paid experience unless the announcement states that volunteer experience is acceptable. Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements.

PROMOTIONAL EXAMINATIONS :

If the announcement indicates the examination is given on a promotional basis, candidates must hold permanent status in Sacramento County Civil Service by the application deadline date and must meet the minimum qualifications.

OPEN EXAMINATIONS :

Any person who meets the minimum qualifications may apply.

CONTINUOUS FILING EXAMINATIONS :

Applicants are eligible to reapply to and retake a continuous filing exam after 6 months from the date the previous exam results was received.

ELIGIBLE LISTS :

Names of qualified persons who made a passing score on an examination are entered, in order of their final grades, on an eligible list. To fill each vacancy, the hiring department will make a selection from among the top three ranks on the employment lists.

EXAMINATION RATINGS :

Unless otherwise stated on the announcement : To be successful, candidates must obtain a rating of at least 70% on each part of the examination. This may be an adjusted score or an arithmetic 70% of the total possible score as determined by the Director.

APPEAL PROCESS :

Persons who believe their applications have been improperly rejected may request the Employment Services Division to review its decision to reject the application. If the applicant desires to submit additional proof of qualifications, such proof must be received by Personnel Services not less than two (2) calendar days prior to the scheduled date for the examination.

Persons who are disqualified in any phase of the examination may appeal such adverse action, in writing, to the Civil Service Commission, 700 H Street, Room 2640, Sacramento, CA 95814, telephone : (916) 874-5586. Such appeals must be filed within thirty (30) calendar days after notice of the adverse action was mailed to the candidate.

FOR MORE INFORMATION PLEASE VISIT OUR FREQUENTLY ASKED QUESTIONS (FAQs) :

OTHER INFORMATION

VETERAN'S PREFERENCE :

Military veterans who have served during wartime shall be given preference in initial appointment to County service. Such preference shall apply, provided the veteran has first achieved a minimum passing score in the examination. The passing score of a veteran shall be annotated to indicate the veteran's score shall be regarded as 5 points or higher, OR 10 points higher for disabled veterans, only for the purpose of determining the three ranks along with which the veteran's name shall be certified. No score shall actually be changed and no new rank shall be created as a result of application of veteran's preference for certification purposes.

"Disabled Veteran" means any veteran who has served during wartime and, who, as of the final filing date for an examination is declared by the United States Veterans Administration or military service department to be 10% or more disabled as a result of his / her military service. Persons claiming eligibility for disabled veteran's preference must submit to the employment office, on or before the application deadline date, a certification from the United States Veterans Administration or a military service department, dated within 1 year, which certifies the present existence of a service related disability of 10% or more, or other acceptable proof of such disability as a result of his / her military service.

Persons claiming eligibility for veterans preference must submit a copy of Form DD 214 or other acceptable proof of veteran's status on or before the final filing date for the examination. For purpose of this rule "reserve" status does not constitute active duty.

CITIZENSHIP OR AUTHORIZED ALIEN REQUIREMENT :

As required by the Immigration Reform and Control Act, all County employees must be United States citizens or aliens lawfully authorized to work in the United States. Proof of citizenship or authorized status will be required prior to appointment.

CONFLICT OF INTEREST CODE :

Some County Civil Service positions are covered by financial disclosure requirements intended to identify potential conflicts of interest.

CONCURRENT EMPLOYMENT :

No employee may concurrently occupy more than one County position.

SPECIAL SKILL QUALIFICATIONS (WHEN SPECIFIED ON THE APPLICATION) :

Persons who have special skills required by some (but not all) positions in a class may be certified ahead of others provided that :

Such special skills are based on the duties and requirements of the positions and are in conformance with merit system and equal opportunity principles, and

The certification of eligibles who possess special skills have been approved by the Civil Service Commission.

PRE-EMPLOYMENT MEDICAL EXAMINATION & DRUG TESTING :

The County of Sacramento is committed to maintaining a drug and alcohol free workplace. All persons selected for appointment to positions must pass a medical examination and a drug test, administered by the County at no cost to the applicant.

DRIVER LICENSE :

Possession of a valid California Driver License may be required for some positions.

PROBATIONARY PERIOD :

Regular positions are subject to a probationary period which is an extension of the selection process. Unless otherwise indicated on the announcement, the probationary period is six (6) months.

AGENCY SHOP / FAIR SHARE FEE :

Some positions require, as a condition of continued employment, that the person either :

2. Pay a fair share fee to the union; or,

3. Meet specific requirements under which an equivalent amount must be paid to a charity.

FINGERPRINTING AND CRIMINAL RECORD CHECKS :

Fingerprinting and criminal record checks are required for some positions.

01

The following Supplemental Questionnaire is the Civil Service Exam for this position and will be used to determine your exam score. All experience, education, and / or training used to answer the supplemental questions must be included on your application.

In order to receive every consideration in the selection process, you must complete all questions with concise but detailed answers and provide all requested information. Each answer will be scored separately. References such as 'See Resume' as a response will not be scored.

By continuing in the exam process, you are certifying that all information provided in the Supplemental Questionnaire is true to the best of your knowledge.

02

Provided you are reachable on the eligible list, your responses to this Supplemental Questionnaire may be reviewed by potential employers as the initial step of the interview process. During the interview process you may also be required to substantiate the responses you have provided.

03

Select all the boxes which indicate the level of individual(s) you have directly supported by executing administrative / secretary duties on a regular and recurring basis for one year or more.

04

Select all the boxes that best describe your regular and recurring administrative / secretary duties which include supporting top-level managers, senior executives, or higher-level positions for one year or more.

05

Describe in detail the tracking method(s) you use to plan, schedule, and / or prioritize your assignments in order to meet critical deadlines while multi-tasking and shifting priorities. If you have no relevant experience, please type "None."

06

Select all the boxes that best describe your experience with monetary accounts. These duties can be performed infrequently; however, they should be performed at least four or more times a year to be selected.

07

Select all the boxes that indicate one year or more of paid administrative / secretary experience maintaining calendars and coordinating meetings, conferences, and / or speaking engagements for your supervisor, manager, executive, elected official, etc. on a regular and recurring basis.

08

Describe in detail your calendar management experience to include your responsibility prioritizing, coordinating and executing the technical and logistical aspects of arranging appointments, meetings, speaking engagements and conferences for the manager, executive, elected official, etc. In your response, also indicate the frequency in which this job duty was performed, the computer software used and how it was used to execute your duties, if you attend the meeting, identify your role in the meetings, whose calendar you are responsible for, and attendees of the meeting. If you have no experience in this area, please type "None."

09

Select all the boxes that best identify the individuals that you have had a continuous interpersonal working relationship with for one year or more while performing your administrative / secretary duties.

10

Select the one box that best describes your administrative / secretary experience and level of responsibility explaining and interpreting rules, policies, procedures, codes, laws, and / or regulations.

Note : Your selection should reflect a recurring level of experience and not a one-time incident for one year or more.

11

Select all the boxes that best indicate your administrative / secretary experience in gathering information for and / or the composition of written correspondence / documents.

Note : Your selection(s) should reflect a regular and recurring job assignment performed for one year or more.

12

Select all the boxes for which you have administrative / secretary experience handling departmental materials and communications in a working environment on a regular and recurring basis for one year or more.

13

Select all the boxes for which you are proficient in and have used on a regular and recurring basis for one year or more in a paid working environment. Upon interview, you may be required to demonstrate your proficiency.

14

Select the one box that best describes your level of proficiency using Microsoft Word in a paid working environment. Upon interview, you may be required to demonstrate your proficiency using Microsoft Word.

15

Select the one box that best describes your proficiency using Microsoft Excel in a paid working environment. Upon interview, you may be required to demonstrate your proficiency using Microsoft Excel.

16

Select the one box that best identifies your proficiency using Microsoft Outlook. Upon interview, you may be required to demonstrate your proficiency using Microsoft Outlook.

17

Select all the boxes for which you have completed formal training and / or attended courses.

18

Select the one box that best describes the highest level of education you have completed at an accredited college or university.

19

Stop and Read

If using education to assist in meeting the minimum qualifications, a copy of your transcripts must be attached to your application.

Failure to submit proof of requirements may result in disqualification from the examination. For guidelines on submitting acceptable proof of educational requirements, pleaseor speak to someone in our office before the cut-off date.

20

Describe in detail how you meet or exceed the minimum qualifications for the Executive Assistant to the Board of Supervisors position with the County of Sacramento. In your response, please ensure you also include the following information :

If you have no relevant experience, please type "None."

21

Provide an example which demonstrates your ability to resolve conflict with an irate / hostile internal or external customer. If you have no relevant experience, please type "None."

22

Describe your experience working in a team environment. Detail your duties within the team, how you supported each other and the benefits received from working in a team. If you have no relevant experience in this area, please indicate "None".

23

Information pertaining to Criminal History / Background Checks and Physical Requirements are listed under the General Qualifications section of the job announcement.

24

The County of Sacramento is committed to maintaining a drug and alcohol-free workplace. All persons selected for appointment must pass a drug test administered by the County and at no cost to the applicant.

I understand, if offered conditional employment, I will be subject to a drug test administered by the County as described in Sacramento County Personnel Ordinance Section 2.78.030.

25

Select the one box that best describes whether you have attended a career fair and / or job event where you have interacted with representatives from Sacramento County.

26

List the following for the career fair and / or job event you attended :

If you have not attended an event where you interacted with representatives from Sacramento County, please type "None".

Required Question