Mission Statement
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
Who We Are
LSA is the largest and one of the oldest of the university's 19 schools and colleges, with more than degree programs in over 75 academic departments and programs. Learn more about LSA at to support your wellness as you plan for a stable and secure future. To enhance a career filled with purpose and opportunity, other benefits of working at LSA include :
- Generous time off programs.
- Our retirement plan provides two-for-one matching contributions.
- Comprehensive options for health, dental, vision, life, disability, and other insurance.
- Flexible spending accounts for healthcare and dependent care expenses.
- Tuition support, including the ability to take undergraduate courses in LSA at no cost.
- Meeting-free days and communication norms that help you to "unplug" from work.
- Access to deals, discounts, and attractions; see Uniquely Michigan for details.
While you will primarily work from our central campus in Ann Arbor, LSA offers flexible work options. To support work-life balance, LSA has an email policy that limits non-essential emails to weekday business hours.
Responsibilities
Administrative Support Duties
Manage calendars, schedule appointments, and prioritize tasks for Dean's Office leadership, using discretion and independent judgment.Draft, review, and finalize correspondence and other written materials (e.g., letters, agendas, reports, presentations), ensuring accuracy and clarity.Monitor and manage email communications, draft responses, track outstanding follow-up items, and monitor approaching deadlines.Create and maintain a project dashboard, updated daily, to support day-to-day workflow and project tracking.Provide project management, including independent research and preparation of complex documents and spreadsheets for special assignments.Reconcile select accounts and purchasing card, and hosting expenses using Imburse.Greet visitors to the Dean's Office, delivering exceptional customer service in a confidential, flexible, and collaborative environment.Perform general office duties such as filing, copying, and scanning.Provide primary phone coverage for the front office and backup coverage for other offices as needed.Offer coverage and administrative assistance to other areas of the Dean's Office, including on behalf of the Divisional Associate Deans and the Dean when regular staff are absent.Collaborate closely with staff to foster a positive, engaged, and creative office culture that supports learning and continuous improvement.Perform additional duties as assigned to support the goals and objectives of the Dean's Office.Coordination Duties
Coordinate regular and ad hoc communications as assigned.Track and facilitate follow-up on emails and upcoming deadlines.Collaborate with the assistant to the finance team to advance the Budget and Finance division.Support and help execute new and ongoing priorities, proactively developing timelines, project plans, and tracking progress.Provide administrative support to committees as assigned.Assist with FAD (Faculty Administrative Directors) weekly meetings, including planning, preparing materials, taking minutes, and maintaining files.Event Planning
Serve as the planning specialist for event requests from the Dean's Office.Lead planning and execution of in-person and virtual events, including logistics management (budget, room scheduling, equipment, vendor coordination, catering, invitations, RSVPs, communications) and on-site support.Document and track follow-up activities related to events and community-building initiatives.Required Qualifications
Prior experience providing administrative support in a fast-paced, professional office environment (preferably in higher education or a comparable setting).Proven ability to manage complex calendars and schedules with accuracy and discretion.Strong organizational skills, demonstrated initiative, acute attention to detail, and the ability to set and adjust priorities independently.Experience with project management, including tracking action items, developing timelines, and monitoring progress.Demonstrated proficiency in preparing, editing, and finalizing professional correspondence, reports, and presentations.Excellent verbal and written communication skills, including the ability to draft, proofread, and edit documents.Outstanding interpersonal skills; ability to handle confidential information with integrity and professionalism.Demonstrated customer service orientation, with experience in greeting and assisting visitors in a professional setting.Ability to work effectively as a member of a diverse, collaborative team and to contribute to a positive office culture.Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable with learning new software and tools (e.g., Emburse, project management dashboards).Proficiency in Google and the Adobe SuiteFamiliarity with or ability to learn university administrative, accounting, and event management systems.Experience planning and supporting meetings and events, including logistics management (space, catering, technology) for both in-person and virtual formats.Ability to manage multiple tasks and deadlines related to event planning, including on-site support and follow-up.Demonstrated ability to adapt to changing priorities, work independently, exercise sound judgment, and solve problems creatively.Commitment to continuous process improvement and professional development.Desired Qualifications
Bachelor's degree in a related field is preferred.Knowledge of LSA and U-M policies and procedures.Experience working in an academic or higher education environment.Prior experience supporting senior leadership.Knowledge of University of Michigan systems, processes, and administrative units.Work Schedule
Monday-Friday - 8 : 00 a.m. to 5 : 00 p.m.
In-person meetings and events are expected for this role, and the incumbent in this role should plan to work on campus at least four days per week, with one remote day each week during the academic year. More flexibility may be offered in the summer (June through mid-August).
Modes of Work
Positions that are eligible for hybrid or mobile / remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the
