AP Coordinator

POSITION SCOPE AND ORGANIZATIONAL IMPACT

Aligned Solutions is seeking an Accounts Payable Coordinator for a The Accounts Payable Coordinator I is responsible for the daily processing of invoices, check requests, and related payments. The ideal candidate is a problem-solving, customer-service-focused, detail-oriented individual who works well in a team environment.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

Electronically audit jobsite-generated invoices in CMiC, ensuring all invoices are approved, processed for the correct amounts, and include sales tax when applicable

Verify coding and approvals for overhead invoices

Audit credit card statements to confirm proper coding, approvals, complete business purposes, and accurate amounts due

Process invoices in a timely manner based on due dates, including miscellaneous invoices and subcontractor payments

Distribute checks

Reconcile old open payables

Update subcontractor compliance records in CMiC as contracts, insurance, and other required documents are received

Review and process W-9s for new vendor setup

Communicate with Project Accountants regarding invoice discrepancies, sales tax issues, required documentation, or training needs

Reconcile vendor statements

Extract accounts payable information from CMiC and compile reports

Research old outstanding checks

Perform other duties as assigned

EDUCATION AND WORK EXPERIENCE

Accounts payable experience within a mid- to large-size construction company

Familiarity with 1099s

Familiarity with accruing sales tax

CMiC (accounting software) experience preferred; training available

Proficiency in Microsoft Office (Outlook, Excel, Word)

Ability to collaborate effectively with others and promote compliance with accounts payable policies and procedures

Ability to quickly understand processes and procedures for cross-training purposes

JOB DETAILS

Job Title : Accounts Payable Coordinator I

Job Location : Fort Lauderdale, FL

Classification : Full Time – Exempt – Salaried

Reports To : Supervisor, Accounts Payable