Administrative Advertising Coordinator

Administrative Coordinator

The Advertising department of the American College of Physicians (ACP) is looking for an Administrative Coordinator to support the production of print and digital recruitment ads, including our popular online job board, ACP Career Connection. ACP, a national organization of internal medicine physicians with headquarters in Philadelphia, is the largest medical specialty organization and the second-largest physician group in the United States with more than 162,000 members worldwide. This is a full-time hybrid position with two days per week in the office required.

The Administrative Advertising Coordinator is responsible for keeping things running smoothly behind the scenes for ACP's recruitment advertising efforts. They will collaborate with our Advertising and Sales teams to ensure ads are published accurately, on time, and with polish. Responsibilities include :

• Managing ad orders and renewals, including entering details and creating proofs using Word templates
• Uploading and maintaining job listings on ACP's online job board
• Ensuring data accuracy across ad management systems and internal databases
• Assisting with lead generation by reaching out to potential advertisers and directing them to our Sales team
• Working alongside Accounting to process payments and reconcile billing data
• Compiling performance metrics and reports for clients
• Supporting daily operations through diligent recordkeeping and communication tracking

Qualifications :

ACP offers a competitive salary, superior benefits and a supportive work environment.

ACP is an Equal Opportunity employer, and all qualified applicants will receive consideration for employment without regard to their age, race, color, religion, sex, gender identity, national origin, sexual orientation, protected veteran status, disability, or any other legally protected class.