Executive Assistant - Small Business Administrator

Benefits :

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

We are looking for an office staff member with QuickBooks experience to handle a multitude of tasks including but not limited to the following :

Handle all administrative requests from President / Owner, including creating proposals or invoices on QuickBooks as needed

Manage incoming phone calls

Collection calls and notations

Submitting invoices into customer portals

New vendor credit applications

New customer packets

Handle all requests from customers & vendors such as COI’s, W9, Sales Exemptions

Submit draws for ongoing projects using G702 & G703 forms (experience preferred)

Request and verify employee receipts based on the monthly statements

Order office supplies

Retrieve and sort mail

Record and process daily deposits

Reconcile monthly bank statements, and credit cards

File all incoming mail and printed invoices

Receive packages and drive forklift to unload deliveries (if needed)

Download all financial statements and upload them to shared file for accountant

Book travel when needed

Maintain cleanliness of kitchen and office space as needed

Run errands in personal vehicle as needed