Clinic Administrative Assistant

Clinic Administrative Assistant

The Clinic Administrative Assistant plays a key role in the support of our team and Clinic Management, tasked with assisting with administrative actions related to scheduling, operational resources, EMR, and communications support. This full-time role will be asked to provide direct treatment in session on a hybrid basis (25-75%), in balance with administrative support functions.

Provides administrative support to Management and Technicians

Supports daily closing procedures (M-F 6 : 30 pm) and some Saturday morning sessions

Assist with the daily schedule to ensure sufficient coverage and efficient operations

Performs administrative tasks, including communications, invoices, reports, etc.

Update records in EMR including patient information and timesheets

Supports treatment sessions as necessary

Performs office management tasks, including maintaining records and ordering supplies

Organize and distribute supplies, materials, and equipment. Maintain cleanliness of the clinic

Provide support to Clinic personnel during break coverages and transition periods

Contributes to a motivating therapy environment

Direct one-on-one naturalistic play-based therapy in-clinic

Implementing specified programs / procedures

Communicating regularly and professionally with your Program Supervisor

Consistently develop your own job knowledge and advance your career

Availability during standard operating hours from Monday to Friday, 7 : 30 am to 6 : 30 pm, and occasional coverage on Saturday from 9 am to 1pm.

Education : High school graduate with administrative support experience

Availability : Monday - Friday (7 : 30 am - 6 : 30 pm), occasional Saturday sessions (9am - 1pm)

Excellent verbal and written communication skills

Excellent time management skills with a proven ability to meet deadlines

Ability to function well in a high-paced and at times stressful environment

Active RBT certification or a willingness to obtain

Extremely proficient with Google Workspace, Microsoft Office Suite, and the ability to learn

Maintain empathy and promote positive teamwork and communication

Generous benefit Package : Medical, Dental, Vision, and Disability

Company Paid- Life Insurance

401K with company match

Company Paid Short-Term Disability

HSA and FSA options

Paid Maternity / Paternity Leave

Employee Assistance Program

Employee Recognition