Event Sourcing Coordinator (Supply Lead)

Role Overview

The Event Sourcing Coordinator is a supplier-relations and sourcing specialist who develops, negotiates, and manages global vendor partnerships to support client programs. You'll run RFPs, structure deals, maintain our vendor CRM / RFP processes, and collaborate closely with Sales and Travel Operations to deliver data-driven recommendations on destinations, venues, and experiences. This is a dynamic, early-career role with significant ownership, process building, and global exposure.

What You'll Do

Supplier Relations & Negotiation

Source, vet, and build relationships with hotels, venues, DMCs, and local agencies across global markets.

Drive RFPs and competitive bidding, negotiate rates, concessions, and terms; coordinate payments and contracts.

Gather and synthesize supplier responses to client questions; ensure quality control and on-brand experiences.

Destination Research & Proposals

Research destinations, activities, seasonality, and logistics; evaluate fit vs. client goals and budgets.

Prepare itineraries, destination decks, and proposals; present clear tradeoffs and recommendations.

Data, Forecasting & Reporting

Maintain clean, organized pipeline data in CRM / RFP tools; track supplier performance and key metrics.

Build trip budgets and financial forecasts; use data to optimize deals and inform market selection.

Forecast inventory needs based on deal flow, trends, and market fluctuations.

Project Management & Process Scaling

Translate ambiguous problems into structured, actionable tasks and timelines.

Create scalable sourcing processes and SOPs; delegate and manage work via offshore support where appropriate.

Collaborate cross-functionally with Sales and Travel Operations to meet sourcing milestones and SLAs.

Platform & Knowledge Management

Maintain accurate market, destination, and hotel data in our platform; centralize DMC learnings and vendor intel.

While leadership is traveling, proactively identify meetings and partnership opportunities in target markets.

What You'll Bring

0–2 years of experience; event planning / tourism or hospitality operations experience preferred.

Strong communicator with excellent organization and follow-through; comfortable leading vendor conversations.

Negotiation mindset and enthusiasm for creating win-win supplier partnerships.

Analytical and data-driven; proficient with Excel and comfortable with CRMs.

Detail-obsessed yet able to see the big picture; process-improvement oriented.

Tech-savvy, curious, and adaptable; excited to learn new tools quickly.

Self-motivated, energetic, and comfortable wearing many hats in a fast-paced environment.

Arizona-based candidates strongly preferred; ability to travel domestically and internationally as needed.

Bonus : Experience in hospitality, operations, finance, or data analytics; passion for travel.

About ReadyGo

ReadyGo is a venture-backed startup led by a former Uber operator. We design and deliver unforgettable President's Clubs and Sales Kick-Offs for large sales organizations and power them with our own trip-planning and communications platform. We partner with hotels, in-market travel agencies, DMCs, and hospitality groups worldwide to execute high-impact experiences.

Why Join ReadyGo

• Outsized Impact -

High ownership and visibility relative to years of experience.

Combine analytical rigor with creative problem-solving.

Work with top sales organizations and luxury venues worldwide.