Executive Assistant

Executive Assistant / HR Administrator

Rocklin, CA Area

Monday - Friday - Fully onsite - Occasional after hours to manage a CEO and COO schedule

Salary : $80,000 - $100,000 DOE with outstanding MDV, life insurance benefits and 401k match

We are seeking a sharp, resourceful, and highly organized Executive Assistant / HR Administrator to support our CEO, COO and HR Manager. This is a high-impact, dual-support role for someone who thrives in a fast-paced environment, enjoys solving problems independently, and can confidently support C-level leaders with discretion and professionalism.

Construction experience is not required .

We are looking for the right mindset : proactive, detail-oriented, fast-learning, and able to figure things out without hand-holding.

About the Role

In this position, you’ll split your time between Executive Support (75%) and HR / Office Administration (25%) , helping keep multiple business entities running smoothly. You’ll manage calendars, coordinate travel, support projects, assist with HR processes, maintain documentation, handle research assignments, and help streamline systems and procedures.

This is an ideal role for someone who enjoys variety, can pivot quickly, and likes being the person who “makes things happen” for busy executives.

What You’ll Do

Executive & Administrative Support :

• Manage complex calendars, scheduling, and travel for the CEO and COO
• Act as a professional gatekeeper for calls, emails, and correspondence
• Support executive-led projects : fiscal reviews, surveys, research tasks
• Prepare confidential documents, reports, and organized electronic files
• Record meeting minutes, support event / meeting coordination
• Conduct research for multiple entities (real estate, licensing, permits, taxes, etc.)
• Help implement new processes, systems, and workflows

HR & Office Administration :

What We’re Looking For :

We’re not checking boxes—we’re looking for the person who will thrive here. Ideal candidates bring :

If you’re the kind of person who enjoys taking ownership, staying ten steps ahead, and keeping leaders and teams running smoothly, you’ll excel here.