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Permitting Coordinator

Permitting Coordinator

Squan Construction ServicesFort Worth, TX, US
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Job Description

Job Description

ESSENTIAL JOB FUNCTIONS

  • Maintains permitting section of the overall project tracker for all workflow related to permitting, including

but not limited to submissions, rejections, resubmittals, and feedback from JHA (Jurisdiction Having

Authority).

  • Ensures proper research on permitting requirements is done prior to any fielding, design, PLA or

    • package development – creating a first time yield permit package

  • Coordinates with drafting / design team on permit delivery, redlines back from JHA, and shares relevant

    • communications from JHA

  • Manages JHA relationships through regular communication with JHA and project manager. Including

    • but not limited to research on requirements for permit applications.

  • Ensures permit applications are filled out correctly prior to submittal.
  • Works closely with internal construction and finance teams to coordinate payment of permitting fees.
  • Drives profitability by continually communicating with project managers and construction to coordinate

    • project execution as it pertains to permitting.

  • Stays current with JHA scope changes and communicates these changes (or trends toward a change)

    • to the project manager and client (where appropriate).

  • Assists project manager with creating change orders that are driven by a change in JHA requirements.
  • Keeps permitting tracker(s) current up to the hour with appropriate statuses. Entering all permit

    • instances for the project in Site Tracker and update statuses regularly

  • Adheres to the timelines for permit submittal, approval, and closeout as well as ensures that permit

    • expiration dates are entered into the permit tracker for all permits on projects where the permit closeout

    function is in the engineering scope.

  • Collaborates with project manager to overcome obstacles that prevent timely permit submission and

    • timely approval.

  • Attends client meetings with project manager or billing teams as needed.
  • Assists construction team on turnkey projects with scheduling of JHA inspectors, flaggers, and other

    • ancillary requests related to JHAs as needed

  • Submits timesheets daily with the appropriate time coded to the project, aspect, and task.
  • Performs other duties as assigned by Permitting Manager and / or Sr. Director

    • SKILLS AND ABILITIES

    Builds strong relationships with JHAs, clients, contractors, construction workers and internal team.

  • Excels at organization, time-management, problem-solving, communication, and attention to detail.
  • Sense of urgency and ability to prioritize multiple items that have are extremely important.
  • Good organizational skills with the ability to plan, coordinate, and track project development.
  • Strong work ethic, leads by example, and does what it takes to get the job done.
  • Proficient in Microsoft Office Suite and with various other software programs.
  • Ability to communicate professionally at all times, with clarity at the frequencies required by

    • management and customers.

  • Work independently with minimal supervision.

    • MINIMUM REQUIREMENTS

    Must be 18 or older.

  • Able to work with minimal supervision and complete tasks assigned in a timely manner.
  • Ability to multi-task and track many submittals and applications at the same time
  • Valid driver’s license and excellent driving record.
  • Must be able to pass pre-employment drug test and background check.
  • High school diploma or GED

    • PREFERRED REQUIREMENTS

  • Bi-lingual (Spanish / English)
  • Bachelor’s degree in management, business administration, or a related degree
  • Minimum two years of experience in telecommunication, with direct experience as a permit coordinator
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    Permitting Coordinator • Fort Worth, TX, US

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