Project Coordinator

Shive Hattery Group, Inc.West Des Moines, IA, US

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Job Description

Description :

Shive-Hattery Inc. is an Architecture and Engineering firm with a regional practice in healthcare, government, commercial, industrial, and education. We believe unparalleled service has contributed to our long-term success and given us the opportunity to practice our passion for design. We are looking for a motivated Project Coordinator who shares our passion and collaborative style and wants the opportunity for professional growth in our West Des Moines office.

Project Coordinators support the Project Manager, design team, and client throughout the lifecycle of a project with emphasis on organization, documentation, and commitment to internal processes. Strong communication skills, attention to detail, and a team-first mindset are essential.

This role also coordinates and serves teams to make sure deliverables meet established schedules and deadlines. This position is responsible for maintaining project documentation during all phases.

Requirements :

Bachelor’s degree, or 3-5 years in Business Administration or experience providing administrative services in the A / E consulting
A high focus on assisting the client, both internal and external, exhibiting a willingness to help and a can-do attitude
Experience with the use of virtual tools to proactively coordinate and communicate virtually
Proficient in using the Microsoft Office software family (Excel, Word, OneNote, Project, Teams, Outlook)
Experience with Newforma, BSD Speclink, and Deltek Vantagepoint software a plus
Able and willing to assist with many different project-specific administrative roles and responsibilities
Construction industry knowledge preferred
Highly organized with attention to detail
Fervent desire to innovate and continuously improve processes and the willingness to teach others
Must be adaptive to change and willing to shift tasks daily due to project schedules, customer requests / needs, and internal team needs

Requirements :

Implementation and maintenance of existing internal systems and processes in support of project delivery

Coordination with Project Manager and project teams of deliverables to clients, agencies and other entities as required

Provide key project team support by tracking and organizing project deliverables, approvals, and deadlines using established processes Prepare contracts, project schedules, project plans, specification manuals and documentation from project meetings

Coordination of the bidding and construction administration process of a project to assist the team, owner and contractor in keeping with project schedule

Filing and management of construction administrative documentation to track questions and submittals from contractors, change orders, observation reports, instruction to contractors, pay applications, etc.

Analyze and interpret information relative to area of expertise

Ensuring deadlines are met and responses are timely

Upkeep of project databases during the lifecycle of the project

Serve as a secondary point of contact for internal and external project teams

Why Shive-Hattery?

Our learning and teaching culture is founded on collaboration. You will learn from and teach other employees while working across disciplines. You will grow your skills and continue your professional growth at Shive-Hattery.

Shive-Hattery offers an outstanding and competitive total compensation package including competitive pay and over 35 different benefits.

Benefit Highlights

Medical, Dental, Vision – 4 tiers of coverage

Voluntary Life Insurance – Employee, Spouse, and Child

Voluntary Insurance Plans – Accident, Critical Illness, & Hospital Indemnity

FSA – Medical & Dependent Care

8 Paid Holidays + PTO

Paid Parental Leave

401K / Roth 401K with Company Match

Overtime Bonus

Profit Sharing Bonus

First Time License Bonus

Tuition Reimbursement & Licensure / Certification Financial Support

Professional Development Opportunities

Calm Meditation & Stress Relief Subscription

And Many More!

Shive-Hattery offers a flexible work environment and supports balancing personal and professional responsibilities. We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

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Project Coordinator • West Des Moines, IA, US