Talent Acquisition / HR Administrative Assistant

Our Client, a Clinical-Stage Cell Therapy company, is looking for a Talent Acquisition / HR Administrative Assistant for their South San Francisco, CA location.

Responsibilities :

• Schedule and coordinate interviews for candidates across multiple departments and time zones, including complex multi-round and panel interviews.
• Serve as a primary point of contact for candidates, hiring managers, and interviewers to ensure seamless communication and an exceptional candidate experience in partnership with the recruiter.
• Maintain accurate and up-to-date candidate information and recruiting workflows in Greenhouse ATS.
• Partner closely with recruiters and hiring managers to anticipate scheduling needs and proactively address conflicts or challenges.
• Prepare and distribute interview materials, agendas, and logistical information to participants.
• Support the South San Francisco Site’s employee culture and engagement initiatives; back up the Executive Administrative Assistants as needed for meetings, events, and program coordination.
• Support onboarding activities as needed, including pre-hire paperwork coordination and background check tracking.
• Assist with recruitment operations and reporting tasks such as maintaining dashboards or tracking key metrics.
• Uphold a high level of professionalism and discretion when handling sensitive candidate and company information.
• Contribute to continuous improvement efforts within the talent acquisition function by identifying opportunities for process efficiency and enhancing the candidate experience.

Requirements :

Why Should You Apply?