Administrative Assistant / Office Administrator

PGAL is an international design firm specializing in architecture, interior architecture, engineering and planning for a diverse group of public and private sector clients. Our culture is energetic, collaborative, and open and offers the opportunity to work on a wide range of project types.

We are seeking a reliable and detail-oriented Administrative Assistant responsible for various administrative duties requiring a thorough knowledge of office routines to support the activities of management and office staff. The ideal candidate is a positive, proactive team player with a can-do attitude, someone who is flexible and self-motivated.

Responsibilities :

Include, but not limited to :

• Assist principals and staff in all administrative functions
• Answer / direct incoming phone calls and greet all office visitors professionally and courteously
• Maintain and assist with paper and electronic files
• Coordinate meetings, presentations, client management, and conference calls
• Assist with tracking and research of future clients, projects, markets, staff, etc.
• Prepare contracts and AIA documents
• Marketing assistance on proposals, conference attendance / coordination, office graphics and project photography, etc.
• Maintain building security by following procedures and maintain a clean reception area
• Receive and distribute mail and notifications for packages
• Prepare outgoing mail and arrange for outgoing deliveries by courier and FedEx
• Order food and assisting with office meetings, schedule lunch-n-learns, special inhouse events
• Daily set-up, clean-up, and restocking of departmental kitchen supplies; clean out refrigerator weekly
• Monitor and maintain office, toner, and kitchen / coffee supplies
• Coordinate and maintain offsite storage
• Coordinate vendor maintenance and repair
• Other duties as assigned

Qualifications :

PGAL offers a comprehensive benefits package including medical, dental, vision, disability, life, flexible spending accounts, 401k, and profit sharing. We also offer paid leave inclusive of holidays and PTO.

PGAL is an Equal Employment Opportunity Employer : Females, Minorities, Veterans, and Disabled

PGAL is a VEVRAA Federal Contractor