Administrative Assistant
Job Store StaffingBoulder, COjob_description.job_card.30_days_ago
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- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionTrack tasks and issues within online project management system Meet with client engagement team during key meetings Summarize meeting notes Coordinate engagement meetings and schedules with main client point of contact Update project plan as necessary Build relationships with team of trainers, coaches, and facilitators Schedule and onboard trainers and facilitators for client engagements Assist in development of client materials (participant workbooks, power point decks, etc.) Deliver / pickup workbook and participant materials from Kinkos / printers if needed Provide occasional onsite assistance during workshops and speaking engagements Book meeting space for workshops Administer DiSC access codes for client engagements Administer 360 degree profiles using DiSC, The Leadership Circle, and other online tools Process requests for elearning courses Utilize the Ignite Insight Action Planning System to track client action plans and feedback Conduct occasional training with clients on the DiSC administration system (EPIC) Work with the Director of Communications to coordinate quarterly marketing efforts Maintain the internal marketing calendar Utilize Constant Contact email marketing system during marketing campaigns Assist in responding to speaking RFP requests Coordinate logistics of speaking engagements with appropriate contact person Assist in follow-up of speaking engagements (email newsletter, adding contact information Comfortable working independently Demonstrates a positive outlook and assumes positive intent of others Open to receive coaching and offer coaching to others Takes risks and learns from mistakes Methodical in approach, pays attention to details, and action oriented Enjoys working with corporate clients, business-oriented Excellent written and verbal communication skills are required Extensive administrative or executive assistant experience Easily learns new technologies 3-5 years office work experience Demonstrable Microsoft Office skills Experience using Google Apps for Business
Job Description
Title : Administrative Assistant
Location : Works remotely and in Boulder, CO, and must be willing to travel to Denver as well.
Salary : $20 - $25 per hour
Position : 90 day Temp-Hire
RESPONSIBILITIES
Administrative
- Schedule coaching sessions and training workshops
- Schedule client meetings
- Mail documents, books, and other items to clients
- Summarize notes and workshop evaluations after a meeting or client offsite
- Book lodging, airfare, rental cars, tours, etc.
Project Administration
Training / Coaching Coordination
Profile and elearning Administration
Speaking and Marketing Coordination
into the CRM system, coordinating Insight Sessions)
PERSONAL TRAITS
Qualifications
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Administrative Assistant • Boulder, CO