Assistant Facilities Manager

This job is with JLL, an inclusive employer and a member of myGwork – the largest global platform for the LGBTQ+ business community. Please do not contact the recruiter directly.

JLL empowers you to shape a brighter way .

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people

and empowering them to

thrive, grow meaningful careers and to find a place where they belong.

Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Are you ready to Transform Facilities at JLL?

We're looking for an

Assistant Facilities Manager

on a large client account supporting our Global Real Estate & Facilities IFM team. You will help the FM team to oversee several client buildings managed by JLL.

Role Purpose

Reporting to the Facilities Manager and working as part of the overall Facilities Team, the

Assistant Facilities Manager

will manage a range of soft services and provide the necessary support to ensure the efficient and effective running of the site.

What your day-to-day will look like :

Manage the team providing first line soft services to the site(s), including reception, mail operations, meeting & events, cleaning, waste & recycling, vending & food services

Monitor and maintain office equipment and supplies

Manage and maintain regular contact and meetings with relevant vendors - to report on issues, recommendations and cost estimates

Weekly walk-round with the vendor cleaning manager ensuring cleaning quality standards are maintained

Manage Trouble Ticket (Remedy) requests (helpdesk) - interface with internal customersand action queries promptly in line with service level agreements

Manage daily health & safety issues - maintaining regular scheduled meetings and records of the fire and safety teams / fire drills / safety equipment / training

Travel / Visitors' support - interface with locally approved hotels - assist Client global travel & hotel managers in information gathering and communicating up to date information to staff.

Assist in the organizing of internal and external Client events

Managing the quality of conferencing facilities

Manage food and kitchen facilities - provide direction to housekeepers

Raise purchase orders

Manage Wiki pages and other communication channels for the site(s)

Deputise / provide cover for Building Operations Engineer / Facilities Manager when appropriate

Responsible for all other duties and tasks as assigned

Required Skills and Experience :

High School Diploma or equivalent OR successful completion of a 4+ year degree can be considered equivalent to work experience

Two (2)+ years of proven work experience as an assistant facilities manager or coordinator in the commercial real estate management industry as a third-party provider, corporate, or as a consultant

Experience using Computerized Maintenance Management System (CMMS)

Must have reliable transportation to drive to client buildings close by as needed

Excellent customer, computer, managerial, verbal and written communication skills

Ability to multi-task and effectively organize responsibilities to achieve portfolio goals and objectives

Understanding of basic technical aspects of property (mechanical and electrical systems).

Computer proficiency experience with Microsoft Office Suite

Ability to work independently with little supervision and effectively deal with stressful situations.

Candidate also needs to be : Self-motivated; confident & energetic, Flexible (able to adapt to rapidly changing situations) and, Goal-oriented (able to focus on meeting all performance targets)

Preferred experience and skills :

Military service or higher education in a related field such as business, hospitality, facility / property management is desirable

Corrigo CMMS exposure is desirable

Please submit your application with an updated resume, location, and contact information.

If you're a current JLL employee, please apply using the Internal Career Site.

Have a Referral for this role? Log into Refer2JLL to submit them for the opportunity

Location :

On-site -Nashville, TN

Job Tags :

GREF If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements.

We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Early access to earned wages for hourly employees through Daily Pay

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.

If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and / or overall selection process - you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page >

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Accepting applications on an ongoing basis until candidate identified.

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