Administrative Assistant

We are looking for a dedicated Administrative Assistant to manage and optimize the daily operations of our office in Indianapolis, Indiana. This position requires a highly organized individual with outstanding communication skills and the ability to multitask effectively. The Administrative Assistant will play a key role in supporting office functions and team members while ensuring a smooth workflow.

Responsibilities :

• Greet and assist visitors and clients, ensuring a welcoming and detail-oriented environment.
• Organize and maintain office supplies, including inventory management and timely reordering.
• Coordinate maintenance and repairs for office equipment to ensure functionality.
• Process purchase orders and manage quotes, acknowledgments, and related records in shared electronic files.
• Verify and match packing lists and shipping documents with purchase orders, forwarding them to Accounting daily.
• Follow up with vendors to obtain required material certifications.
• Collaborate with IT to order new equipment and address technology-related concerns.
• Provide administrative support to staff, including project managers and the management team.
• Perform additional tasks as assigned to support office operations.