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Modifications Administrator
Modifications AdministratorNorth Coast Community Homes Inc • Cleveland, OH, US
Modifications Administrator

Modifications Administrator

North Coast Community Homes Inc • Cleveland, OH, US
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NORTH COAST COMMUNITY HOMES, INC.

Job Description Job Title :

  • Modifications Administrator Reports To : Operations Manager Salary : $45,000 / year FLSA Status : Non-exempt Employment at North Coast Community Homes is Employment at Will under Ohio law.  This means that either party may terminate the employment at any time without giving a reason.  No contract of continued employment is to be implied for any act of omission of North Coast Community Homes or its employees.

SUMMARY :

  • The Modifications Administrator coordinates the project pipeline, schedule and logistics for accessible modifications and renovations teams.

    • ESSENTIAL DUTIES AND RESPONSIBILITIES :

  • Prepare bids (coordinate specified materials, create estimates (Quickbooks)) and review with team (5 hours)   Procure and coordinate logistics for materials delivery in conjunction with job schedule (5 hours)   Monitor and update project pipeline (Monday.com), alerting team to risks and opportunities; lead weekly Access Mods meeting in collaboration with Operations Manager (4 hours)   Coordinate and optimize “durable medical equipment” initiative, providing estimates, administrative coordination, process feedback and optimization (4 hours)   Schedule, communicate and coordinate initial site assessments, acting as a liaison between customer, partners, vendors and field estimate team (2 hours)   Perform administrative tasks – filing (physical and digital) relating to bid creation, invoice approval (PNC A / P), work completion notification (email with pictures) and reimbursement (2 hours)   Monitor external systems for potential and awarded projects (Provider Search Tool) as well as allocated funds (PAWS) (2 hours)   Create “letters of intent” for renovation projects in conjunction with the Residential Renovation Project team (2 hours)   Act as a backup for administrative functions as needed (work order intake, invoice approval, etc.) (2 hours)   Research standard and potential new products to be utilized and maintain standard products manual (2 hours)   Cross-train with other members of the team to learn (among others) : project specification creation, job estimation, etc. (1 hour)   Provide supplemental administrative support to NCCH leadership (letters, visit correspondence, other tasks as needed) (1 hour)   Represents the interest of NCCH in an appropriate and professional manner.
  • QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and / or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  EXPERIENCE Established work record.

    • LANGUAGE SKILLS Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  Ability to write routine reports and correspondence.  MATHEMATICAL SKILLS Ability to apply concepts of basic mathematics.

  • COMMUNICATION SKILLS Ability to work with and among persons with disabilities, ability to cooperate and communicate with co-workers, tenants and the general public.
  • REASONING ABILITY Ability to diagnose and solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.  Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
  • CERTIFICATES, LICENSES, REGISTRATIONS If assigned to drive a vehicle must have valid drivers license and be insurable at NCCH’s current rate.
  • PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear.  The employee is occasionally required to taste or smell.  The employee must regularly lift and / or move up to 25 pounds, frequently lift and / or move up to 50 pounds, and occasionally lift and / or move up to 100 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
  • WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  • While performing the duties of this job, the employee is regularly exposed to moving mechanical parts.  The employee is occasionally exposed to fumes or airborne particles, toxic or caustic chemicals, outside weather conditions, and risk of electrical shock.  The noise level in the work environment is usually moderate.   Powered by JazzHR
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    Administrator • Cleveland, OH, US

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