Coordinator, Sports Administration

Coordinator, Sports Administration

Hiring Department : Intercollegiate Athletics

Position Open To : All Applicants

Weekly Scheduled Hours : 40

FLSA Status : Exempt

Earliest Start Date : Aug 28, 2025

Position Duration : Expected to Continue

Location : UT Main Campus

General Notes : Additional hours will be required to include early mornings, evenings, weekends, and holidays. Some travel is required. This position is not suitable for remote work and regular, on-site hours are required.

Purpose : To support the daily operations of sports programs and the Sports Administration department at the University of Texas.

Responsibilities :

• Roster Management : Facilitate the timely and effective management of sport program rosters at the direction of the Executive Senior Associate Athletics Director. Serve as the responsible person for the management, updating and record keeping of the Student-Athlete Information System (SAIS) in direct collaboration with Athletics Business Office (ABO), Athletics Risk Management and Compliance Services (ARMCS) and Enrollment Management. Ensure the Athletics Department maintains one sole source of data for roster management, and complete the business processes necessary to onboard and offboard student-athletes. This includes the management of Teamworks HUB in collaboration with the Assistant AD, Sports Administration. Serve as the primary person responsible for granting and removal of proxy access permissions for Athletic facilities for student-athletes.
• Meetings : Responsible for the planning and scheduling of monthly Sport Program Administrative Meetings and Director of Operations meetings. Create actionable agendas, maintain meeting minutes, and provide actionable items. Coordinate documentation, task management, and foster a culture of accountability among peer sport and Administrative staff. Responsible for the organization and planning of Championship Week activities.
• Administrative Support : Supervise Sports Administration Intern(s) and / or Student Workers. Complete other duties as assigned including, but not limited to, mailing needs / coordination, office supply / facility needs, etc. Drive a UT vehicle or rental on and off campus.
• Student-Athlete Benefits : Support Sport Administration in the areas of financial aid, publicity rights, housing, per diem, and Student-Athlete Opportunity Fund and Special Assistant Fund.
• Sports Administration Liaison : Represent the Sports Administration team in the following functions and related responsibilities : Gameday recruiting at Football and Men's Basketball; Assist Ticket Operations and ARMCS with recruit ticket management for home events; Coordinate ticket requests for Student-Athletes at hosted post-season competitions and marquee home events; Special events & facility coordination; Manage golf carts / vehicles for sport programs; and Facility branding, design and project management.
• Equipment Audits : Assist with annual equipment audits including, but not limited to, student-athlete equipment distribution; sport program equipment; in collaboration with equipment staff.
• Consistently exemplify the core values and quality service standards of Texas Athletics. Always act ethically. Proactively seek guidance when unsure or unclear of a law, rule or policy applicable to you or your department / sport program. Actively participate in assigned education and training programs. Comply with all laws, policies, rules and regulations set forth by the Board of Regents of The University of Texas System, The University of Texas at Austin, NCAA, Conference, or other governing body, including state and federal laws. Annually obtain prior written approval and report all outside activities and outside income. Report knowledge of, or reasonable cause to believe, violation(s) of state or federal laws, policies, rules, or regulations of the University, Conference, or NCAA to IA ARMCS or IA HR. Fully cooperate with any investigation by providing complete and accurate information when requested to do so by Texas Athletics and / or the NCAA and do not influence others in any way during an investigation. In compliance with Title IX of the Education Amendments of 1972 and Texas Education Code Sec. 51.252, this position may be a Non-Confidential Employee as defined by University policies on Sex Discrimination, Sexual Harassment, Sexual Assault, Interpersonal Violence and Stalking. As a Non-Confidential Employee, individuals employed in this position will report incidents of such prohibited conduct to the University's Title IX Coordinator or Deputy Title IX Coordinator as required by applicable law or University policy. An employee who does not report an incident or who makes a false report is subject to termination and may be charged with a criminal offense (Class A or Class B misdemeanor). For more information about employee responsibilities under Title IX, including information about confidential employee reporting exceptions, please visit the Title IX website.

Required Qualifications

Bachelor's degree in Sports Management, Business Administration, or related field. Three or more years of experience in collegiate athletics administration, operations or in a coaching position. Strong organizational and communication skills, with attention to detail. Knowledge of NCAA rules and regulations. Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Master's degree in Sports Management, Business Administration or related field. Experience working in a Division I collegiate athletics program. Demonstrated experience with roster management systems and student-athlete data platforms (e.g., SAIS, Teamworks). Advanced proficiency with Microsoft Office Suite (Outlook, Excel, Word, etc.).

Driving Required

This job requires a class "C" operator's driver's license. The applicant selected must provide a current three year driving record from the current state of residence. If not currently a Texas resident, a Texas driver's license must be obtained within 30 days of becoming a Texas resident. Employees who are required to have a CDL are subject to drug and alcohol testing (pre-employment, post-accident, reasonable suspicion, random, return-to-duty, and follow-up drug and alcohol testing).

Salary Range

45,000 + depending on qualifications

Working Conditions

May work around standard office conditions. Repetitive use of a keyboard at a workstation. Use of manual dexterity.

Required Materials :

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

Employment Eligibility : Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility : The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks : A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer : The University of Texas at Austin, as an equal opportunity / affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency : The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or