Billing Coordinator - Operational Accounting

SCOPE :

Christensen, Inc., is a mid-market fuel, propane and lubricants distributor with operations mainly in Washington, Oregon and Idaho, and has a mixed portfolio of 10,000+ accounts. The company's recent growth and future growth plans have created the need for an experienced Assistant Controller to focus on Operational Accounting and transaction processing with a focus on revenue.

We are seeking an experienced Billing Coordinator with a minimum of 2-5 years of relevant experience to join our finance team. The ideal candidate will be responsible for overseeing the billing process from start to finish, ensuring accuracy, efficiency, and timely invoicing. This role requires strong attention to detail, excellent organizational skills, and the ability to collaborate effectively with cross-functional teams to resolve billing discrepancies and optimize processes.

SIGNIFICANT ACTIVITIES & DELIVERABLES

• Billing Process Management : Manage the end-to-end billing process, including invoice generation, distribution, and reconciliation, to ensure accuracy and completeness.
• Client Billing Analysis : Analyze client contracts, service agreements, and purchase orders to accurately capture billing information and ensure compliance with contractual terms.
• Billing System Maintenance : Maintain billing systems and software tools, ensuring data integrity, system updates, and optimization for efficiency and accuracy.
• Accounts Receivable Monitoring : Monitor accounts receivable aging reports, identify overdue invoices, and collaborate with internal teams to facilitate timely payment collection.
• Billing Issue Resolution : Investigate and resolve billing discrepancies, billing errors, and client inquiries in a timely and professional manner, maintaining positive client relationships.
• Reporting and Analysis : Prepare regular billing reports and analysis for management review, providing insights into billing trends, discrepancies, and opportunities for process improvement.
• Process Improvement Initiatives : Identify opportunities to streamline billing processes, improve efficiency, and enhance controls to minimize errors and reduce billing cycle times.
• Compliance and Audit Support : Ensure compliance with accounting standards, regulatory requirements, and internal controls, and support audit activities by providing accurate billing documentation and explanations as needed.
• Cross-functional Collaboration : Collaborate with finance, sales, customer service, and other departments to address billing-related issues, streamline processes, and improve overall customer satisfaction.

LEADERSHIP & TEAM REACH

SKILLS & QUALIFICATIONS

PHYSICAL & MENTAL DEMANDS

COMPANY OFFERED BENEFITS

Medical, Dental, Vision, plus Ancillary Plans.