Administrative Coordinator

POSITION : Administrative Coordinator

LOCATION : Reston, VA

THE ORGANIZATION : Elite Top Law Firm

COMPENSATION : Competitive base salary up to $65K,commensurate with experience and Well Paid Overtime, Plus Bonus. All Medical, Dental Vision Coverage; Generous Paid Time Off; 401K w / match; Transit; All firm Amenities and additional benefits discussed in your welcome package during onboarding.

SUMMARY : The Administrative Coordinator provides high-quality administrative and concierge support to the firm's clients, attorneys, and professional staff in the Reston office of a major law firm. Must have the confidence and technical skills to provide support in a fast-paced corporate environment.

KEY RESPONSIBILITIES :

• Answer telephone calls; retrieve and forward messages
• Greet and direct visitors
• Maintain conference room scheduling calendar
• Reconcile firm invoices, expenses, and check requests
• Enter firm financial documents into the firm's internal system and coordinate with the accounting team for any discrepancies
• Update telephone directories and employee contact information on multiple platforms
• Liaise with vendors and building management regarding deliveries and maintenance issues
• Coordinate catering, conference rooms, and various meeting details needed for firm events
• Maintain building security by updating guest logs and parking vouchers
• Provide administrative support to the firm’s attorneys and their clients : time entry, calendaring, document management, and conference services
• Interface with visiting attorneys and clients by providing high-quality concierge services including travel arrangements, dining services, car services, courier, and document support
• Schedule and coordinate meetings, write emails and correspondence, and create charts, graphs, etc. for various projects
• Scan, duplicate, and proofread documents as needed
• Communicate effectively on busy, multiple telephone lines
• Responds to emails and routes messages to the appropriate personnel
• Arrange logistical support for in-house and virtual meeting / events (conference rooms, scheduling, AV requests, and calendar invites)
• Sets up and maintains administrative files and records

REQUIREMENTS :

• High School Diploma or related experience
• 1-2+ years of reception, administrative, or customer service experience in a fast-paced law firm or corporate environment
• Excellent written and verbal communication skills
• Professional demeanor and appearance at all times
• Ability to remain calm and diplomatic in fast-paced, stressful situations
• Microsoft Office proficiency (Outlook, Word, Excel)
• Experience with Adobe Acrobat, Internet, and Intranet
• Strong customer service skills