Receptionist

Receptionist

RubinBrown is one of the nation's leading accounting and professional consulting firms with a commitment to building personal relationships and delivering totally satisfied clients. The RubinBrown name and reputation are synonymous with experience, integrity and value. RubinBrown has revenue of approximately $240 million with 1000+ team members across locations in Chicago, Denver, Kansas City, Las Vegas, Nashville, and St. Louis.

The Receptionist is the first point of contact in the office suite, setting the tone for Totally Satisfied Clients and Guests. This position serves as a key administrative support for the office and administrative operations.

Major Responsibilities :

• Greet all guests to the firm (clients, vendors and visitors) as they arrive at the office
• Create a warm, friendly and sincere environment
• Greet guests by name
• Offer guests newspapers
• Offer guests refreshments
• Validate parking tickets
• Converse with guests waiting in the lobby for a team member
• Maintain office appearance
• Organize newspapers, magazines and other periodicals
• Load and unload dishwasher daily
• Keep conference rooms, front desk area, and reception kitchenette clean and orderly
• Monitor and restock catering room supplies (drinks, paper towels, etc.)
• Notify office administrative manager of any needed facility repairs or light bulb replacements
• Monitor use and availability of conference rooms
• Reserve rooms when requested
• Check equipment in conference rooms (phones, projectors, computers, etc.) daily and report to IT any damages.
• Support with setting up Conference Room tablets, as needed
• Conference room table and chair coordination, as needed
• Food ordering / setup / cleanup for various meetings & trainings
• Schedule food delivery prior to meeting, set up for the meeting, and clean up afterwards.
• Operate Switchboard
• Answer and transfer incoming calls
• Assist clients paying over the phone
• Determine the nature of each call
• Screen phone calls for team members
• Transfer calls into voicemail
• Mail Operations
• Track incoming packages for team members and outgoing packages for clients
• Assist with incoming mail, outgoing packages and couriers, as needed
• Assist the administrative team (office services, executive assistants, etc.) or any other team member with administrative tasks such as :
• Assist set up and preparation for meetings and seminars
• Produce documents in Microsoft Word, Excel, and PowerPoint using designed templates
• Assist with distribution of invoices and statements to clients
• Assist with review of documents when requested
• Proofread documents when requested
• All other duties as assigned

Preferred Experience / Background / Skills :

Working Conditions :

One Firm :

To foster a highly respected, inclusive culture that helps foster and promote an environment that is diverse and equitable for all team members and the firm to achieve growth and deepened expertise. RubinBrown is an equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law. Accommodations are available on request for candidates taking part in all aspects of the selection process. To request accommodation, please contact your recruiter.

EEO Employer W / M / Vet / Disabled