Accounts Payable Specialist

The Accounts Payable Specialist reviews and processes accounts payable invoices in a timely manner and ensures discounts are taken when applicable. Interfaces with vendors, faculty and staff to pay for goods and services in accordance with established College procedures and guidelines. Reviews and confirms requisitions and supporting documentation for the purchase of products and services submitted in the college's Enterprise Resource System (ERP) system in compliance with the colleges financial policies.

MAJOR RESPONSIBILITIES :

• Handles all accounts payable functions. Maintains and manages unpaid invoices and outstanding purchase order files.
• Performs vendor invoice data entry into the College's ERP system while ensuring accuracy with purchase order information.
• Interacts with other Accounts Payable statewide staff with productivity deadlines and cross-coverage.
• Ensures vendor invoices are entered timely and provides follow up to vendors and campus staff on outstanding invoices.
• Interacts with statewide Procurement staff on purchase order change orders, vendor bid exceptions, annual leases and vendor contract management requests.
• Internal Contacts : Finance Office staff, administrative and support staff in the departments of the Office of the President, campus staff, and internal auditors.
• External Contacts : College suppliers and service providers

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED : Accounts Payable Statewide Director

SUPERVISION GIVEN : None

HIRING RANGE :

EDUCATION AND EXPERIENCE :

Ivy Tech Community College is an accredited, equal opportunity / affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, ethnicity, national origin, marital status, religion, sex, gender, sexual orientation, gender identity, disability, age or veteran status. As required by Title IX of the Education Amendments of 1972, Ivy Tech Community College does not discriminate on the basis of sex, including sexual harassment in its educational programs and activities, including employment and admissions. Questions specific to Title IX may be referred to the College's Title IX Coordinator or to the US Department of Education Office of Civil Rights.