Executive Assistant (San Mateo County)

A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team . This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting.

Key Responsibilities

Manage complex scheduling, calendar coordination, and domestic / international travel.

Prepare correspondence, documents, and presentation materials.

Support meeting logistics, agendas, and follow-up tracking.

Handle confidential information with discretion and professionalism.

Coordinate board meeting logistics and materials for executives and board members.

Oversee facilities and general office management functions.

Serve as liaison among internal teams and external stakeholders.

Execute special projects independently, ensuring timely completion.

Requirements

Minimum 5 years of experience providing administrative support to senior executives.

Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment.

Excellent written and verbal communication skills with strong attention to detail.

Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom).

Bachelor's degree preferred.

Culture & Fit

Purpose-driven, collaborative, and curious mindset.

Professional and approachable communication style.

Values discretion, trust, and proactive problem-solving.

Thrives on results and operational excellence rather than task-checking.

Compensation & Benefits

Competitive salary range : $100,000-$130,000 , based on experience.

Comprehensive benefits package (medical, dental, vision, 401(k), PTO).

Additional perks such as parking, gym access, and daily lunch provided.

Company-wide winter break from December 25 through January 1.

Desired Skills and Experience

A growing, mission-driven organization is seeking a high-performing Executive Assistant to support its Chief Executive Officer and Executive Leadership Team. This role serves as the operational foundation-anticipating needs, ensuring seamless coordination, and driving effective execution across schedules, communication, and key initiatives. The ideal candidate is calm under pressure, resourceful, and thrives in a fast-paced, purpose-oriented setting.

Key Responsibilities

Manage complex scheduling, calendar coordination, and domestic / international travel.

Prepare correspondence, documents, and presentation materials.

Support meeting logistics, agendas, and follow-up tracking.

Handle confidential information with discretion and professionalism.

Coordinate board meeting logistics and materials for executives and board members.

Oversee facilities and general office management functions.

Serve as liaison among internal teams and external stakeholders.

Execute special projects independently, ensuring timely completion.

Requirements

Minimum 5 years of experience providing administrative support to senior executives.

Demonstrated ability to manage multiple priorities in a dynamic, growth-oriented environment.

Excellent written and verbal communication skills with strong attention to detail.

Proficiency in modern productivity tools (e.g., Google Workspace, Slack, Zoom).

Bachelor's degree preferred.

Culture & Fit

Purpose-driven, collaborative, and curious mindset.

Professional and approachable communication style.

Values discretion, trust, and proactive problem-solving.

Thrives on results and operational excellence rather than task-checking.

Compensation & Benefits

Competitive salary range : $100,000-$130,000, based on experience.

Comprehensive benefits package (medical, dental, vision, 401(k), PTO).

Additional perks such as parking, gym access, and daily lunch provided.

Company-wide winter break from December 25 through January 1.

Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.

California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser : https : / / jobs.beaconhillstaffing.com / eeoc /

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile :

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com .

Benefits Information :

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)