Part-Time Office Assistant

Job Title

Performs a variety of clerical and secretarial duties of average difficulty.

Essential Functions

• Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes; utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics;
• Take and transcribe minutes from various meetings;
• Greet visitors by phone and in person, ascertain nature of business, provide assistance or referral, provide information;
• Schedule appointments and maintain a calendar;
• Open, review, and route mail;
• Arrange meetings by compiling agendas and support materials, distributing materials, and providing set-up of meeting room. Post meeting notice if legally required;
• Maintain department files and records; compile information from records and prepare reports;
• Review and proofread correspondence, memos, and reports to ensure accuracy and correctness;
• May perform higher level duties for training purposes and to perform duties on a substitute basis;
• Performs related duties as directed.

Qualifications

Completion of a high school diploma or the equivalent with an additional one to three years of secretarial experience; or any combination of relevant education and experience which provides the following :

Knowledge and Abilities

Knowledge of : Office practices and procedures; Computer principles and procedures; Proper public contact and telephone etiquette. Ability to : Possess word processing, typing, or data entry skills; Spell and use correct grammar; Transcribe material from a dictaphone; Communicate effectively with others; Prepare and maintain accurate records; Perform computer / word processing functions. Physical Requirements Occasionally stand walk, kneel and bend during the shift; Push and pull objects; Occasionally flex upper trunk forward, partial flexing of knees; Occasionally rotate upper trunk to the right or left while sitting or standing; Place arms above, at or below shoulder height.