Accounts Payable SpecialistSan R&D Business Solutions LLC • San Diego, California, USA
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Accounts Payable Specialist
San R&D Business Solutions LLC • San Diego, California, USA
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job_description.job_card.job_descriptionAdministrative tasks (e.g. mail handling) Payroll assistance Ad hoc project support In-office presence required approximately once per week primarily for mail-related tasks Schedule is flexible and coordinated with team coverage (e.g. alternating weeks with another team member) Start Date : ASAP Initial Term : 6 months Extension Potential : Likely to extend up to 1-2 years depending on the timeline for system migration Conversion Potential : Limited; current plans do not include converting this role to FTE though future business needs (e.g. M&A activity) may change that. Prior Accounts Payable experience is essential Experience with ERP systems is a strong plus Strong attention to detail and ability to audit entries Capable of handling administrative tasks reliably (e.g. mail handling) Must be dependable and able to work independently with minimal supervision. AP invoice entry for 3 domestic subsidiaries requires analysis of vendor invoices for proper accounting treatment (period expenses Fixed Asset capitalization prepayments Etc.) Timely monitoring and follow up of AP email inbox correspondence and invoice approvals Review of employee expense reports- address questions and issues as needed Vendor setup and maintenance Serve as a payment processing backup Assist Staff Accountants with monthly AP accruals Assist with 1099 processing at year end Complete other assigned tasks as required Complete miscellaneous re-occurring and non- re-occurring accounting processes and tasks (supplying vendor supplemental data as an example) Assist with providing supporting documentation for quarterly reviews and annual financial statement audit Contribute ideas for improving the efficiency of accounting processes / implement process changes Perform other general accounting duties and / or special projects as needed. Excellent Customer Service skills through both written and verbal formats Self-starter who is willing to accept responsibility and ownership for their function in the team Sufficient reasoning ability to collect data define problems establish facts and draw valid conclusions (i.e. make reasonable decisions) in a fast-paced environment Attention to detail with excellent organizational skills along with exceptional written and verbal communication skills Ability to prioritize multiple tasks and workload effectively and utilize excellent time management skills Ability to work under pressure and tight deadlines Intermediate computer skills including MS Word Excel and accounting software packages (NetSuite skills preferred); SAP / Concur experience a plus Willingness to advance in position is preferred as we look to increase employee skill levels for possible moves to more advanced positions Be comfortable in a rapidly changing environment Be flexible and willing to allocate additional time during peak times (audit and month end) Be comfortable using Microsoft Outlook and Teams for communication needs. Bachelors degree in accounting preferred will consider associates degree in accounting and / or overall work experience 2 years of accounts payable experience showing progression of accounting responsibilities. Understanding of basic principles of accounting along with common accounting standards and office procedures. Intermediate computer skills including MS Word Excel and accounting software packages (NetSuite skills preferred); SAP / Concur experience a plus. Be comfortable using Microsoft Outlook and Teams for communication needs. Prior Accounts Payable experience is essential Experience with ERP systems is a strong plus Strong attention to detail and ability to audit entries Capable of handling administrative tasks reliably (e.g. mail handling).
Position Overview
The AP Specialist will primarily support invoice processing and auditing with additional administrative and payroll-related tasks. The role has evolved to focus more heavily on AP responsibilities due to performance gaps in the previous hire.
Key Responsibilities
Primary (75%) :
- Entering reviewing and auditing invoice entries
- Supporting AP processes and data entry
Secondary (25%) :
Work Schedule & Location :
Hours : Full-time 40 hours / week
Location : San Diego office (Hybrid)
Contract Details :
Candidate Profile :
Job Description Accounts Payable Specialist :
Enterprise Financial Services is growing and we are adding a permanent Accounting Specialist- Accounts Payable to our accounting department. As our Accounts Payable Coordinator you will play a vital role in the overall success of our team and company. Our ideal candidate will have strong customer service skills be collaborative inquisitive a problem solver and be a positive addition to the team.
As our Accounts Payable Specialist you will :
Handle a variety of accounts payable responsibilities Including :
Skills and Experience needed for the Accounting Specialist position :
Requirements
Required Skills :
2 years of accounts payable experience showing progression of accounting responsibilities. Understanding of basic principles of accounting along with common accounting standards and office procedures. Intermediate computer skills including MS Word Excel and accounting software packages (NetSuite skills preferred); SAP / Concur experience a plus. Be comfortable using Microsoft Outlook and Teams for communication needs. Prior Accounts Payable experience is essential Experience with ERP systems is a strong plus Strong attention to detail and ability to audit entries Capable of handling administrative tasks reliably (e.g. mail handling).
Required Education :
Bachelors degree in accounting preferred will consider associates degree in accounting and / or overall work experience
Key Skills
Business Continuity Planning,Food Technology,ABAP,Import,Electrical & Automation,Adobe
Employment Type : Full Time
Experience : years
Vacancy : 1
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