Office AssistantGovernment Jobs • Rio Rancho, NM, US
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Office Assistant
Government Jobs • Rio Rancho, NM, US
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job_description.job_card.job_descriptionValid New Mexico driver's license or ability to obtain a valid New Mexico driver's license within 30 days of hire. Ability to maintain a valid New Mexico driver's license. Some positions may require specific certifications and licenses within a specified time period after hire. Screens and responds to or directs telephone calls; receives and screens visitors; processes, sorts, and directs mail and responds to correspondence as appropriate; and refers highly technical inquiries to appropriate staff member. Prepares documents and information for presentations and meetings; prepares and types correspondence, memos, reports, spreadsheets, and updates forms as directed; schedules meetings for department management, work groups / committees and individual staff members as requested; maintains calendars; operates office equipment such as copiers, calculators, scanners, fax machines, peripheral equipment, personal computers, or other equipment found in work unit; prepares receipts for payment; may reconcile petty cash; assembles and / or compiles a variety of data from office records for incorporation into standard reports; assists public with filling out forms and applications and reviews for completeness prior to accepting; completes standard forms within established guidelines; files documents and correspondence; posts ads and other legal documents to newspapers / journals; and tracks and maintains records. Processes incoming and outgoing mail; prepares packages for mailing; participates in outreach or County events as assigned; and schedules and books outside agencies and vendors as directed. Provides support to assigned management / staff members as directed; attends and participates in committees and professional group meetings as directed; and ensures accountability and compliance with all current and applicable state and federal laws, County policies and procedures, rules and regulations. Performs other job-related duties as assigned. Researches, plans, and coordinates community outreach, program outreach and recruitment events; provides transportation to and from projects and events; visits program workstations. Collects, verifies and processes documents and forms for volunteers; processes volunteer applications; initiates client introductions; calculates stipends; fills out vendor request form; records information as directed; and files all forms appropriately.
Part Time Office Clerk
Under close supervision, provides a variety of routine office clerical support and receptionist services for assigned area; may serve as the initial point of contact for the public, officials, and visitors to the County / department; answers and routes telephone calls in a timely fashion; assists public with requests such as forms, documents, applications, and permits, including basic explanation of requirements; performs administrative duties including typing / word processing, reviewing and pulling documents; maintaining files, data entry, routing and distributing mail, monitoring of inventory and supplies; assisting with personnel related paperwork / payroll; scheduling meetings for work group / individuals; and performs other duties as assigned.
Minimum Qualifications
Education and Experience :
- High School Diploma / GED Certificate and one year of general office clerical support and / or receptionist experience that includes heavy customer service contact.
Required Licenses or Certifications :
Other Requirements
Essential Job Functions
In area of assignment :
When assigned to the Community Services Department :
Sandoval County offers benefits to full-time and part-time employees working 20 hours or more a week including : Health Care, Dental, Vision, Flexible Spending Account, Life Insurance, Long-Term and Short-Term disability insurance, Holiday pay, Vacation and Sick Leave, Deferred Compensation Plan.
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Office Assistant • Rio Rancho, NM, US
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