Event Supervisor

Event Planning Management

Event Supervisor

Career Progression Track : M00

Track Level : M1 - Supervisor

FLSA Code : Administrative

Patient Sensitive Job Code? : No

Standard Hours per Week : 40

Full Time or Part Time? : Full Time

Shift : Variable

Work Schedule Summary : Candidate must be available for varying shifts that will include evenings and weekends.

VP Area : Academic Affairs

Department : 00096 - College of Law - Dean

Location : Campus

City : Salt Lake City, UT

Type of Recruitment : External Posting

Pay Rate Range : $38,691-$54,000

Close Date : 02 / 01 / 2026

Job Summary : The SJ Quinney College of Law Conference & Events department's mission is to ensure our in-person, hybrid, and virtual meetings and events run smoothly, look amazing, and exceed the goals that are set for each event. Assists with planning, implementation, and overseeing all needed arrangements, including supervision of staff, for special events in assigned departments and venues. Interface with all necessary departments, supervise and facilitate events, resolve conflicts, assign needed space, builds community and fosters good relationships. The right candidate needs to be able to work quickly and accurately, have fun, and at the same time know when it is time to get down to "business". Be professional, tech-savvy (or willing to learn), adaptable, very self-motivated, and comfortable collaborating with a team.

Responsibilities

Supervisor, Event Planning Management

Will regularly work a varied schedule, including early mornings, evenings, and weekends schedule is dependent on when our meetings and events are calendared.

Direct / Manage / Supervise on-site and / or virtual marketing events such as customer seminars, full-scale conferences, virtual conferences, trade shows, webinars / webcasts, and other events.

Oversee event planning and logistics, ensuring the successful execution of event programs.

Determine event budgets and conduct research to identify new event opportunities for the organization based on potential attendees, speaking opportunities, and other factors.

Assess current software and tools and provide recommendations for features / enhancements for future consideration and implementation to achieve goals related to virtual events.

Develop event marketing strategies and communication plans to ensure positive results and ensure strategy is consistent.

Oversee the development of processes for repeatability and scalability of events.

Oversee the negotiation of contracts with conference sites, hotels, and outside vendors.

Review post event analysis, budget recaps, and feedback, and incorporate into future event plans.

Coordinates and leads daily team activities. May spend a portion of time performing the work of those they supervise.

Assists with management decisions and activities.

Working knowledge of team function within the organization.

Minimum Qualifications

EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example : bachelor's degree = 4 years of directly related work experience).

Supervisor, Event Planning Management : Requires a bachelor's (or equivalency) + 2 years of directly related work experience or a master's (or equivalency) degree.

Preferences

Demonstrated leadership skills, critical thinking, problem solving, and decision making skills are essential to the position. Ability to oversee multiple projects / events and work assignments for a variety of staff, volunteers, and subcontractors. A lifelong learner with a highly positive attitude who collaborates well with others. Has a teamwork approach to accomplishing work responsibilities and goals. Embraces a spirit of continuous improvement. Familiarity with event technology webinars, virtual meetings, webinar platforms, and audio-visual equipment. The candidate must be available to work varying days of the week and shifts, which includes night and weekend shifts.

Type : Benefited Staff

Special Instructions Summary

Leadership skills such as critical thinking, problem solving, and decision-making are essential to the position. Ability to oversee multiple projects / events and work assignments for a variety of staff, volunteers, and subcontractors.

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action / Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status.

The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director / Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action :

Director / Title IX Coordinator

Office of Equal Opportunity and Affirmative Action ( OEO / AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at

oeo.utah.edu

For more information :

https : / / www.utah.edu / nondiscrimination /

To inquire about this posting, email :

employment@utah.edu

or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and / or drug screen.