Administrative Office Coordinator

Mentor Community Services , a part of the Sevita family, provides community-based services for individuals with intellectual and developmental disabilities. Here we believe every person has the right to live well, and everyone deserves to have a fulfilling career. You’ll join a mission-driven team and create relationships that motivate us all every day. Join us today, and experience a career well lived.

OUR MISSION AND PERFORMANCE EXPECTATIONS

Pay Rate $18-$20 Hourly

The MENTOR Network is a mission-based organization dedicated to providing high quality services to those we serve.Therefore, to deliver on our mission, The Network expects every employee to perform his or her job first and foremost in accordance with the Company’s mission.

SUMMARY

Coordinates administrative support for an office or region within a state, which may include coordination of building maintenance, office equipment, and purchasing.Supervises work flow of administrative staff under the direction of a manager or director.May also perform administrative duties such as scheduling, preparing correspondence, answering telephones, and filing.May also provide program operations support.

ESSENTIAL JOB FUNCTIONS

To perform this job successfully, an individual must be able to satisfactorily perform each essential function listed below :

• Supports Managers, Directors, Executives and Officers with daily administrative duties, including scheduling, travel planning, and routine correspondence.
• Coordinates work performed and plans, organizes, delineates and schedules duties and responsibilities of office or department staff.Provides backup support for administrative staff to cover phones and other duties as needed.
• Assures that appropriate training and continuing in-service training instruction is received by all assigned personnel as needed.
• Coordinates the administrative functions for the department such as billing, accounting, payroll and other related activities, as needed. Develops systems / reports which guide and support administrative operations, as needed.
• Assists in preparation and maintenance of contracts and contract proposals.
• Coordinates space planning, lease formalities and office automation.
• Coordinates operational matters as building maintenance / repair, office equipment and purchasing.Maintains and develops relationships with vendors, including getting quotes.
• Organizes, plans and attends department / program meetings, retreats, trainings and events, as required.
• May assist with Human Resource related tasks including interviewing, hiring, orientation, and training and performance evaluations, processing paperwork and maintaining employee records.
• Maintains databases such as the Network’s Census system.
• Processes and maintains payroll and invoices / account payables for all disciplines within the office or department.Investigates all discrepancies and resolves all payroll problems.Performs timekeeper responsibilities for assigned employees as required.
• May act as central contact for disseminating information from departments, offices, states and regions
• Performs other related duties and activities as required.

SUPERVISORY RESPONSIBILITIES

Minimum Knowledge and Skills required by the Job

The requirements listed below are representative of the knowledge, skill, and / or abilities required to perform the job :

Education and Experience :

Certificates, Licenses, and Registrations :

Other Skills and Abilities :

Other Requirements :

Physical Requirements :

AMERICANS WITH DISABILITIES ACT STATEMENT

External and internal applicants, as well as position incumbents who become disabled, must be able to perform the essential job functions either unaided or with assistance of a reasonable accommodation to be determined on a case by case basis via the interactive process.

Sevita is a leading provider of home and community-based specialized health care. We believe that everyone deserves to live a full, more independent life. We provide people with quality services and individualized supports that lead to growth and independence, regardless of the physical, intellectual, or behavioral challenges they face.

We’ve made this our mission for more than 50 years. And today, our 40,000 team members continue to innovate and enhance care for the 50,000 individuals we serve all over the

As an equal opportunity employer, we do not discriminate on the basis of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, genetic information, veteran status, citizenship, or any other characteristic protected by law.