Executive Assistant - Part Time

Salary : $30.48 - $41.91 Hourly

Location : Redmond, WA

Job Type : Supplemental, Variable

Job Number : 2500124

Department : Fire

Opening Date : 11 / 19 / 2025

Closing Date : 12 / 7 / 2025 11 : 59 PM Pacific

JOIN REDMOND!

The City of Redmond is a thriving, culturally diverse community and home to over 80,000 residents. Redmond is the hub of an array of commerce and industry ranging from technology, aerospace, and gaming to biomedical and innovation start-ups. In this role, you will represent the city, and our values of service, integrity, accountability, belonging and stewardship.

The Executive Assistant (Part-Time) provides high-level administrative support to the department's executive team, including the Fire Chief and two Deputy Chiefs based at Fire Station 11 (Headquarters). This position plays a key role in ensuring the smooth and efficient daily operations of the administrative office through strong coordination, organization, and communication.

Work involves complex and confidential assignments requiring discretion, sound judgment, and the ability to anticipate needs in a fast-paced environment. The Executive Assistant manages schedules, correspondence, and meeting logistics; assists with project coordination; and maintains records and documentation for multiple divisions.

The position requires advanced proficiency with office technology and systems, strong problem-solving and organizational skills, and the ability to work independently while balancing multiple priorities. The Executive Assistant also supports data collection and report generation, contributing to the department's overall efficiency and success.

This position is based at Fire Station 11 (Headquarters) and is limited to a maximum of 29 hours per week. The schedule is flexible and may be structured as approximately 4-5 hours per day over four days per week, or another variation that best supports the needs of the department and the selected candidate's availability.

This is a supplemental, variable position and may not exceed 29 hours per week and 1,040 hours per year.

ROLE & RESPONSIBILITIES

• Coordinates and oversees office operations; identify resource needs and develop action plans to achieve departmental objectives
• Research, evaluate and analyze data and provide advice and suggestions to others for use when making decisions
• Communicate information about departmental policies, procedures and programs to staff
• Research and review documents and data to determine how they will affect internal processes and determine appropriate course of action and respond within scope of authority
• Manage special projects; independently lead, coordinate and plan work assignments
• Independently develop conclusions and recommendations and present them to others
• Provide confidential and advanced administrative support to Fire Chief andDeputy Chiefs
• Answer customer questions on behalf of Chiefs and consult with Chiefs and others as appropriate
• Apply broad knowledge of City operations, policies, procedures, services and programs to increase the efficiency and effectiveness of a department
• Operate a variety of computer programs at an advance level including MS Word, Excel, SharePoint etc.
• Assist and update intranet data and information for a department and / or program
• Act as a resource and / or backup to other departmental staff and assist with maintaining the effectiveness and efficiency of the department

Knowledge, Skills and Abilities

Knowledge of and Skills in :

Ability to :

QUALIFICATIONS

Education and experience :

Other

This class description describes the general nature of the work performed, representative duties as well as the typical qualifications needed for acceptable performance. It is not intended to be a complete list of all responsibilities, duties, and skills required of the job.

Please review the job description for more information about the knowledge, skills, abilities, working conditions, and physical requirements.

BENEFITS

This is a supplemental, non-benefitted position

This is a non-benefited position.

01

Please select your highest level of education.

02

Describe your experience providing administrative support to multiple executives or senior leaders :

03

This position often involves handling confidential or sensitive information. Describe how you've managed confidential materials or situations in past roles :

04

The Executive Assistant will work onsite at Fire Station 11, collaborating closely with chiefs, crews, and other administrative staff. What appeals to you about working in a public safety environment, and how would you contribute to a positive, professional culture within the department?

05

Part of this position includes assisting with special projects and departmental initiatives. Share an example of a project you helped plan or coordinate and your role in its success :

06

Which of the following software programs are you proficient in? Select all that apply :

07

This position is based on site at Fire Station 11 and limited to 29 hours per week. Are you available to work a consistent onsite schedule of approximately 4-5 hours per day, four days per week or a variation thereof?

Required Question