Senior Accounts Payable Specialist

Senior Accounts Payable Specialist

Department : Finance

Employment Type : Permanent - Full Time

Location : Austin, TX

Description

The Accounts Payable Senior Specialist will be a key contributor to our growing accounting team, responsible for managing full-cycle accounts payable across multiple entities and locations. This role is ideal for someone who thrives in a fast-paced, high-volume environment and is eager to leverage technology to streamline processes.

We're seeking a candidate with a growth mindset -someone who not only ensures accuracy and efficiency in day-to-day AP operations but also looks for ways to improve and innovate. As we continue to expand our use of AP automation , this role will play an active part in exploring, implementing, and optimizing new systems and workflows.

The ideal candidate is detail-oriented, proactive, and excited by the opportunity to contribute to process improvements that enhance scalability and operational excellence across our organization.

Schedule

This is a full-time, on-site position based in our Central Austin office. Standard work hours are Monday-Thursday, 8 : 00 a.m. to 5 : 00 p.m., and Friday, 8 : 00 a.m. to 12 : 00 p.m. (40-hour work week).

Key Responsibilities

• Manage the end-to-end accounts payable process across multiple entities and locations.
• Accurately enter and track invoices and vendor credits into the accounting system.
• When implemented, process, verify, and reconcile vendor invoices using an automated accounts payable system.
• Receive invoices via email, mail, and vendor portal.
• Maintain the accounts payable email inbox.
• Reconcile vendor statements and address any discrepancies or missing invoices.
• Assist with month-end and year-end closing activities including accruals, account reconciliations, and audit support.
• Route invoices for approval as appropriate, manually or through the AP system.
• Perform regular reviews of the AP aging report to ensure timely payments and resolve outstanding issues.
• Process EFT payments and manual checks and complete the associated positive pay process.
• Calculate and record all sales tax due on appropriate invoices.
• Draft and file any necessary sales and use tax and 1099 filings.
• Maintain lease documentation, schedules, and location listing and update lease payments as necessary.
• Coordinate with internal departments and external vendors to resolve discrepancies and answer inquiries.
• Assist with necessary reports and information for audits internal reporting.
• Support implementation, optimization, and maintenance of AP automation workflows and system enhancements.
• Retrieve department mail.
• Other projects and duties as assigned.

Qualifications and Skills :

Preferred :

Job Benefits