Administrative Assistant & Lending Support

Please note this is an on-site position.

PRIMARY PURPOSE

Serves as administrative support to Executive Assistant and Lending departments.

STARTING AT : $23.00 Hourly | $45,000 Annually

SCHEDULE : Full-time; Monday - Friday, 8 : 30 AM - 5 : 00 PM; 37.5-hour work week

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Greet visitors and both internal and external clients and direct them to appropriate areas.
• Manage the Bank's operator line; fielding inquiries, relaying messages, warm transfer calls to other colleagues; distribute faxes and general mailbox voicemails to the appropriate teams.
• Support daily office operations by handling administrative responsibilities, including but not limited to filing, drafting correspondence, copying, scanning, and scheduling conference room reservations.
• Oversee mailroom operations, including sorting and distributing mail and courier packages, processing supply requests, and managing office, building, and coffee supply inventory.
• Maintain the front reception area, boardroom and all other conference rooms.
• Process sponsorship and donation requests through Blackbaud software.
• Maintain an organized and efficient filing system for both physical and electronic documents.
• Coordinate weekly Loan Committee materials and upload to Diligent Director portal.
• Post updated Rate Sheets to the intranet.
• Assist with Bank-wide events.
• Other duties assigned by department management.

JOB REQUIREMENTS :

EXPERIENCE & EDUCATION

TOTAL REWARDS

WORKING CONDITIONS & PHYSICAL REQUIREMENTS : Working conditions are those of an "open" office environment, which can require the ability to manage some stress such as noise level from clients, employees, and general office equipment, etc. Daily use of wrists, hands, and fingers to use computer, telephone, fax, copier, and general office equipment. Ability to hear and speak clearly for gathering information. Sitting for extended periods of time (up to 8 hours), standing, and walking up to 20% of work time.

DISCLAIMER : This information describes the general nature and level of work performed by employees in this job. The description is not designed to be a comprehensive inventory of all duties, responsibilities, and qualifications required of employees in this job. Reasonable accommodation may be made to qualified, disabled individuals for the performance of essential duties and responsibilities.