HIM Supervisor

Him Supervisor

St Luke's Health - Patients Medical Center Pasadena, Texas

Requisition ID 2025-418533

Employment Type : Full Time

Department : Health Information Management

Hours / Pay Period : 80

Shift : Day

Weekly Schedule : Monday-Friday 8am-5pm

Remote : No

Category : Medical Coding

Travel : No

Responsibilities

Supervises the day to day operations of assigned Health Information Department Functions (Thin Record File room, Request Desk, Record Pickup, and Prep, Scan and Quality Review of Loose Sheets and for the Emergency Room Records, Off?site Record Storage and Record Recovery) to assist in fulfilling departmental / hospital goals and objectives and assure compliance with regulatory agencies.

1. Supervises request desk for telephone request (physicians, hospitals, clinics), walk in visitors and chart specific security request, Maintains spreadsheet.

2. Directly Supervises Prep, Scan, and Quality Review for Loose Sheets and Weekend Emergency Room Records.

3. Supervises Thin Record File Room operations, Maintains spreadsheet.

4. Performs quality checks to ensure records are thinned according to policy and procedures.

5. Communicate with managers outside the department to resolve issues regarding thinned records.

6. Maintains off?site storage inventory, interacting with storage vendors.

7. Communicate with managers outside department to resolve issues with missing records and parts of records, Maintains spreadsheet.

8. Create and update Policies and Procedures pertaining to the supervised areas.

9. Provides on the job training in all areas of responsibility in accordance with department standards and hospital orientation guidelines.

10. Makes appropriate and timely recommendations on staffing needs in the areas of responsibility including number of employees, shift coverage, promotions, corrective action, terminations, and performance evaluations in accordance with department and hospital standards and hospital budget.

11. Inform the Assistant Director of any changes, problems, or suggestions in the areas of responsibility.

12. Communicate with managers outside the department to resolve issues regarding record pick and to establish and / or maintain pick up schedules and services needed.

13. Communicate with physicians and or their staff regarding the Medical Record ChartMaxx password reset and remote access.

14. Create and monitor staff productivity. Maintains spreadsheet.

Qualifications

Required Education and Experience :

• High School Diploma / GED
• One (1) year of experience in discipline with degree OR
• Three (3) years of experience in discipline OR
• Master's degree and no experience

Overview

CommonSpirit Health was formed by the alignment of Catholic Health Initiatives (CHI) and Dignity Health. With more than 700 care sites across the U.S., from clinics and hospitals to home-based care and virtual care services, CommonSpirit is accessible to nearly one out of every four U.S. residents. Our world needs compassion like never before. Our communities need caring and our families need protection. With our combined resources, CommonSpirit is committed to building healthy communities, advocating for those who are poor and vulnerable, and innovating how and where healing can happen, both inside our hospitals and out in the community.

Unless directed by a Collective Bargaining Agreement, applications for this position will be considered on a rolling basis. CommonSpirit Health cannot anticipate the date by which a successful candidate may be identified.

Depending on the position offered, CommonSpirit Health offers a generous benefit package, including but not limited to medical, prescription drug, dental, vision plans, life insurance, paid time off (full-time benefit eligible employees may receive a minimum of 14 paid time off days, including holidays annually), tuition reimbursement, retirement plan benefit(s) including, but not limited to, 401(k), 403(b), and other defined benefits offerings, as may be amended from time to time. For more information, please visit https : / / www.commonspirit.careers / benefits.