Program Coordinator - Global Workshop - Temporary

Study Abroad Event Coordinator

The University of Miami's School of Communication will offer a Coral Gables-campus based study abroad course to students enrolled from the University of Navarra scheduled from May 18 to May 31, 2025. The intensive, experiential course includes workshops, labs, guest speakers, field trips, screenings, and group projects as well as traditional lectures.

The Event Coordinator will be responsible for assisting the Faculty Coordinators in coordinating all workshop activities, overseeing all details, and ensuring effective communication among all participants.

Pre-Session Logistics

Help set up daily schedule conceptual as well as logistics

Help identify guest speakers and field trips, email invitation letters (new letters and revise letters from last year), and confirm with speakers in advance and just prior to session

Schedule classroom, same as last year

Set up planning meetings with faculty

Coordinate welcome dinner, liaise with business office - Claudette Morgan. Has been at Monty's.

Coordinate welcome reception at Lakeside, sandwiches, etc. Claudette will probably help with reservation of space.

Other pre-course tasks as needed

Disseminate readings and material to the students mid March

Session Logistics

Confirm guest speakers and field trips once more at the beginning of May

Create faculty WhatsApp group and send evening reminders to faculty about next day's activities and who is responsible for what

Facilitates students' daily activities and supports communication between instructors and students

Be on hand over the two weeks to help handle issues as they arise. There were snafus with the meal plan payment cards, for example. Serve as backup when the Faculty Coordinator is not present.

Other things as needed

Attend morning sessions and then be on call as needed. May attend some of the field trips.

Minimum Qualifications

High school diploma or equivalent. A Bachelor's degree in communications- or media-related field preferred.

Minimum 1 year of relevant experience; 2 years of relevant experience preferred.

Demonstrated skills in completing assignments on time and accurately

Strong problem-solving skills and ability to take initiative

Ability to organize and prioritize work while meeting deadlines

Excellent attention to detail

Strong verbal and communication skills

Ability to work independently as well as in a collaborative environment

Proficiency with basic digital production skills and editing software (e.g., Adobe Premiere)

The University of Miami is an Equal Opportunity Employer - Females / Minorities / Protected Veterans / Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.