Principal Clerk - Audit Department

CITY OF WESTFIELD

PRINCIPAL CLERK - AUDITOR'S OFFICE - AF35 GRADE 10

GENERAL STATEMENT OF DUTIES AND RESPONSIBILITIES :

Position is responsible for providing accounts payable, clerical, bookkeeping and customer service assistance for the efficient and effective operation of the department.

SUPERVISION :

Works under direct supervision of Assistant Auditor and Auditor, appointing authority. May also receive supervision from other employees of department as designated.

ESSENTIAL DUTIES AND RESPONSIBILITES :

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Prepares invoice input
• verifies bills for accuracy and appropriate authorization
• data entry of accounts payable
• organize weekly vouchers and punch bills
• verify and post Gas & Electric bills for all city accounts
• checks contracts for compliance
• prepares summaries of expenditures and balances in appropriations for warrant;
• Posts bills
• Prepares outgoing mail including typing envelopes / labels as necessary. Sorts and distributes incoming mail.
• Verifies off-duty police spreadsheet data from Police Department for submission to Collector and Payroll
• Verifies unemployment commitments
• Verify worker compensation invoices
• Create labels and maintain filing system
• Archive records at end of year and assist with record retention pursuant to state regulations
• Handles Accounts Payable and warrant
• Maintains inventory of office supplies; orders supplies and creates purchase orders.
• Responds to inquiries whether via telephone or in person.
• Such other related duties as required.

OTHER ADDITIONAL REQUIREMENTS AND RESPONSIBILITIES :

EDUCATION AND EXPERIENCE :

High school diploma or GED and 1 year related work experience or any equivalent combination of education and experience which provides requisite knowledge, skills and abilities to perform the essential functions of the job.

SKILLS AND QUALIFICATIONS :

PHYSICAL, MOTOR, AND VISUAL SKILLS

Physical Skills

Work is generally conducted within Municipal Building, where Employee is required to report for their shift. Ability to travel throughout the office and within the Municipal Building is necessary. Work is largely sedentary in nature, with occasional lifting of up to 25 pounds with some pulling and pushing or reaching above, generally of desk and file drawers. Frequent use of hands to operate keyboards and telephones, and other office equipment.

Motor Skills

The work requires motor skills for activities such as keyboarding, filing, moving objects and using a variety of office equipment.

Visual Skills

Visual demands require routinely reading documents for general understanding and analytical purposes.

The City of Westfield is committed to maintaining a work environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital / civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.

Applications, resumes, and cover letters may be directed to the Personnel Director, City of Westfield, 59 Court Street, Room 109, Westfield, MA.