Project Administrator

Founded in 1985 with offices in Houston College Station Dallas San Antonio and Austin Electra Link remains at the forefront of technology. Our professional capabilities range from one network cable drop to turnkey multi-building installations and off-shore rig projects including full audiovisual systems.

Project Administrator

Austin TX

Job Overview :

The Project Administrator provides essential administrative support to project teams within the construction industry. They work closely with Project Managers and Estimators to organize process and maintain project records from setup to closeout invoice customers and provide project support to various departments.

Responsibilities and Duties :

• Gather and process project documentation including setting up maintaining and closing out jobs and work orders in our software solutions.
• Ensure complete and accurate record-keeping on all projects.
• Receive regular updates on project progress for billing and propose adjustments as needed.
• Invoice customers timely and as required by contract including AIA billing and portal submissions.
• Provide project support across various departments including but not limited to Accounts Payable Accounts Receivable and Payroll.
• Support Project Managers in working with employees customers vendors and subcontractors including obtaining return material authorizations preparing job cost transfer documentation and per diem requests reviewing mileage and field expense reports booking travel arrangements etc.
• Assist Project Managers and Estimators with processing and tracking change orders and submittals.
• Update job and change order statuses in a timely manner.
• Maintain job site locations and customer records including tax status.
• Ensure proper taxation of jobs.
• Order office supplies and receive packages / materials as needed.
• Support other Project Admins as necessary.
• Other duties as assigned.

Qualifications :

Required Experience :

Manager

Key Skills

Microsoft Office,Construction Experience,Microsoft Outlook,Microsoft Word,Sage,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Microsoft Project,Administrative Experience,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1