Transcription Coordinator

Job Description

Job Title : Transcription Coordinator

Location : Remote

Job Overview

Key Responsibilities :

Initiate and manage Microsoft Teams sessions using the Record & Transcribe feature.

Collect, organize, and securely store MP4 video files and machine-generated transcripts.

Edit AI-generated transcripts to ensure :

Accurate technical vocabulary

Removal of filler words and misheard phrases

Proper speaker attribution

Sentence-level alignment with MP4 timestamps

Ensure documents referenced during interviews are clearly associated with transcript content.

Maintain strict version control and access protocols for all files.

Coordinate closely with project stakeholders for interview scheduling and file retrieval.

Handle basic audio / video file management tasks.

Uphold confidentiality and data protection standards throughout all transcription activities.

Required Qualifications :

3+ years of experience in transcription or interview coordination, preferably in technical or R&D environments.

Strong command of English, including familiarity with scientific and technical terminology.

Proficiency in Microsoft Teams recording and transcription workflows.

Exceptional attention to detail and accuracy in editing.

Experience with timestamping and speaker attribution in transcripts.

Ability to manage confidential information with discretion and professionalism.

Background in science or technical fields is strongly preferred.

Preferred Skills :

Familiarity with transcription editing tools and formats (e.g., Word, SRT, Excel).

Experience working with AI-generated transcription outputs.

Strong organizational and file management skills.

Ability to work independently and manage multiple tasks in a remote setting.

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority / Gender / Disability / Religion / LGBTQI / Age / Veterans.