Grants Specialist

Grants Specialist at Sanctuary For Families summary :

The Grants Specialist manages a portfolio of foundation and corporate funders by preparing proposals, reports, and financial tracking to support fundraising efforts for a nonprofit focused on aiding survivors of domestic violence and related gender violence. They coordinate with internal departments and external partners to ensure timely and accurate grant submissions, financial reconciliation, and donor stewardship. The role requires strong organizational, writing, and project management skills, as well as familiarity with nonprofit fundraising systems and databases like Raiser's Edge.

ABOUT US

Sanctuary for Families is New York's leading service provider and advocate for survivors of domestic violence, sex trafficking and related forms of gender violence. Every year, Sanctuary empowers thousands of adults and children to move from fear and abuse to safety and stability, transforming lives through a comprehensive range of services. We provide a range of wrap-around services to help survivors rebuild their lives in the aftermath of abuse, and work to end gender violence through three key strategies : direct services, outreach and training, and systems-change advocacy. Our services are available in 12 locations throughout New York City.

POSITION OVERVIEW

The Grants Specialist is responsible for overseeing their own portfolio of Foundation and Corporate funders and will support the other Institutional Giving team members in writing and submitting high quality report and proposal packages. In addition, this individual will have primary responsibility for crucial team functions such as financial reporting, deadline tracking, and preparing applications in response to government RFPs, including liaising with many external partners to establish and document partnerships.

RESPONSIBILITIES

• Manage a portfolio of 10-20 foundation & corporate funders, including preparing high-quality reports and proposals and cultivating relationships through regular stewardship
• Implement moves management best practices to drive strategic growth of Institutional portfolio
• Prepare reports and proposals for the broader Institutional Giving Team private portfolio of 60 private funders, including writing, project planning, information gathering and key attachments
• Oversee the financial tracking and reporting of the $4M Institutional Giving portfolio, including monthly reconciliation within the Development Department and quarterly financial forecasts and cash flow reports to the Finance Department
• Assist with preparing and submitting government funding applications in response to Request for Proposals (RFPs) issued by relevant City, State, and Federal agencies. This includes drafting narrative as well as project management, creating timelines, preparing and compiling attachments, and coordinating with staff across the agency as well as external partners (nonprofit and governmental) to ensure timely submission.
• Manage the Institutional Giving calendar of proposal and reporting deadlines to ensure timely submission and appropriate follow-up for current funders and new prospects. This may include creating new procedures and strategic use of project management tools.
• Oversee grant awards processing, including recording pledges / awards, revenue received, and generating timely acknowledgement letters
• Conduct prospect research : identifying new funding prospects and RFPs; preparing reports and making recommendations on promising donors; and maintaining organized research files
• Liaise with Sanctuary program, data / evaluation, and finance staff to gather information for proposals and reports
• Assist the team as needed to ensure meticulous, complete proposal and report packages
• Thoroughly document proposal / report submission, donor cultivation notes, etc. in Raiser's Edge database

Other Responsibilities

Management Responsibilities

Organizational Relationships :

Education, Training, and Experience

Knowledge and Skills

Budgeted Salary : Annualized base salary $61,509 - $ 67,945 per year ($33.80 - $37.33 per hour); based on experience pursuant to wage scale in accordance with collective bargaining agreement

Work position is Full-time (standard 35 hours / week); Hourly / Non-Exempt

Work schedule is currently hybrid; must be able to meet job location schedule obligations

Benefits :

Sanctuary for Families is a welcoming workplace. All qualified applicants will be afforded equal employment opportunities without discrimination because of race, creed (religion), color, sex, national origin, sexual orientation, military status, age, disability, predisposing genetic characteristics, marital status or domestic violence victim status, and other categories protected under Federal, New York state or New York city laws.

Survivors of gender-based violence are strongly encouraged to apply.

Keywords :

grants specialist, nonprofit fundraising, grant writing, fund development, proposal management, donor stewardship, financial reporting, institutional funders, Raiser's Edge, project management