Executive Assistant (San Jose)

Exciting Executive Assistant opportunity with an established firm.

Contract Duration : 6+ Months

This is fully onsite in either San Francisco or Oakland offices

Job Title : Executive Assistant I

Job Description : The Executive Assistant will be responsible for providing high-level administrative support for a Vice President. The role will perform advanced, diversified and confidential duties that may be administrative or project-based in nature. Work requires broad and comprehensive experience and skills, and a thorough knowledge of organization policies and practices.

Required Skills & Experience

Skills / Experience : Minimum Qualifications

Professional approach, good judgment, creative problem-solver. Possessing the personal drive and commitment to implement innovative solutions.

Strong organizational, problem-solving, and analytical skills.

Ability to maintain confidentiality in a variety of matters.

Time management with an ability to prioritize tasks; able to multi-task and to manage priorities and workflow.

Ability to accurately prepare and maintain records, files, and reports.

1+ years of experience w / High School

Knowledge, Skills, Abilities

Excellent written and verbal communication skills.

Proficient in Microsoft Office applications.

What you will be doing :

Provides day-to-day administrative support for items such as calendar maintenance, meeting scheduling, travel, etc..

Prepares or coordinates the preparation of correspondence, forms, reports, presentation materials and other written communications.

Maintains agendas and tracks completion of agenda items.

Opens, reads, sorts, and analyzes incoming emails, memos, and submissions and distributes them to the appropriate party.

Provides a bridge for smooth communication between internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff.

Tracks and coordinates with staff to ensure completion of all action items for the Executive.

Researches, prioritizes, and follows up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.

Works closely and effectively with the Executive to keep them well informed of upcoming commitments and responsibilities, following up appropriately.

Prioritizes and manages multiple projects simultaneously, and addresses issues in a timely manner.

Provides support to team and leaders

Assists with daily activities and special projects

Shares status updates to leaders by implementing, gathering, and reporting on team and project based metrics

This list is not all-inclusive and you are expected to perform other duties as requested or assigned.