Office Services Coordinator

Candidates who receive an offer will be required to successfully complete a background check and drug test as a condition of employment.

Office Services Coordinator

Minneapolis, MN (Onsite)

3+Month Contract

Client is seeking a Site Leader for a contract position from 11 / 17 / 2025 2 / 27 / 2026 , starting immediately. This hands-on role supports daily site operations, document services, customer interaction, workflow coordination, and basic facility support in a business-casual office environment.

Responsibilities

Lead day-to-day operations of a 1 2 person site or shift; develop, implement, and review procedures.

Act as the primary onsite contact for customer issues, contract compliance, and Service Level Agreements.

Perform document services : printing, copying, scanning, mail processing, and overnight shipments.

Coordinate conference room setups, food / beverage requests, A / V resources, and office supply ordering.

Handle work orders, contractor monitoring, inspections, and reporting of facility issues.

Assist with small office moves (light items, seating / layout needs, scheduling).

Escort vendors during tours, inspections, and service visits.

Report outages or malfunctions (lighting, plumbing, systems) and assist with scheduling repairs.

Maintain workflow efficiency, job scheduling, audit / deadline compliance, and quality standards.

Oversee time clock punches, accuracy of payroll, and shift cost control of materials / supplies.

Support resolution of pricing, orders-in, and invoicing issues.

Train staff on workflow, policies, procedures, and machine operations; support performance management.

Prepare site reports; complete month-end management reports if needed.

Track financial results, declining balances, and P&L reconciliation.

Place requisitions using Oracle iProcurement.

Perform additional onsite services tasks as required; no extensive lifting or walking.

Requirements

High school diploma or GED.

2+ years related experience; office services or law-firm experience preferred.

Experience delivering training and operating advanced office equipment.

Ability to set goals, prioritize tasks, and maintain workflow organization.

Strong customer service, communication, and technical skills.

Ability to walk, stand, bend, reach, and lift up to 50 lbs.

Comfortable working in a standard office environment with typical noise and temperature levels.

No driving required; no parking provided.

Metasys Technologies is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identify, national origin, veteran or disability status.