Payroll Administrator

Position Overview

The Payroll Administrator is responsible for maintaining accurate and up-to-date international employee data within the firm’s financial and payroll systems, facilitating the accurate processing of regular and special payrolls, and ensuring compliance with regulatory and organizational standards.

Primary Duties and Responsibilities

• Assists the Payroll and Partner Compensation Manager in processing the payroll for non-US employees and partners, ensuring that all processes and procedures are carried out in accordance with defined criteria.
• Assists with the processing of various pay adjustments and exceptions within payroll processing deadlines.
• Imports and verifies timesheet data to facilitate payment to hourly employees.
• Prepares and issues employee wages via cash, check, or electronic transfer.
• Prepares and distributes tax forms and related documentation including P45, P60 and P11d; assists employees with completion as needed.
• Performs daily system updates of employee information in the firm’s financial system and is responsible for updating direct deposit information in the firm’s payroll system.
• Collaborates with the HR, Benefit and Talent teams as well as 3rd parties as necessary to complete each payroll accurately.
• Interprets and understands payroll reports and tax ledgers generated from and supporting each payroll run and converses with the firm’s payroll vendor regarding tax entity and or deduction changes.
• Obtains information from the firm’s payroll system each payroll to be loaded into the firm’s internal detailed pay table. Reconciles information each pay period to ensure accuracy between the detail pay history table, the financial system, the HR system and the firm’s payroll system
• Processes statutory payments, including Pensions, Statutory Sick Pay, Statutory Maternity Pay, PAYE, and National Insurance contributions.
• Complies with and maintains payroll information for employees utilizing the firm’s payroll reporting module, including the creation and troubleshooting of ad-hoc reports.
• Performs routine audits to ensure accuracy between the financial system, the HR system and the firm’s payroll system.
• Creates files and compiles and reviews all payroll-related paperwork for newly hired employees for accuracy.
• Assists with the electronic filing of payroll- and employee-related records to maintain an orderly and paperless environment.
• Play an active part in the development and evolutional of processes around the compensation processes.
• Participate in bank reconciliations related to payroll and dividend accounts.
• Create annual guaranteed payment schedules for solicitors using firm relevant exchange rates where appropriate.
• Recalculate monthly guaranteed payments including deductions, reimbursements, as appropriate. Additionally calculate necessary true-up and special payments as required by the firm.
• Software administrator and “guru” of various payroll software as well as internal dividend system.

Secondary Duties and Responsibilities

Working Conditions

The above statements are intended to describe the general nature and level of work being performed by persons assigned to this job. They are not intended to be an exhaustive list of all duties, responsibilities, qualifications and skills required of personnel so classified. The firm reserves the right to revise or modify this job description at any time.